Administrative Assistant 2

Description Idaho Department of Fish and Game Opportunity Please Note: Applications will be accepted through 4:59 PM MDT on the posting end date. The Idaho Department of Fish and Game is seeking an Administrative Assistant 2 to provide support in the Department’s Wildlife Bureau. This position is stationed at our headquarters office, situated adjacent to the Boise Greenbelt, the MK Nature Center, and the Kristin Armstrong Municipal Park in Boise. Why IDFG? We are a premier natural resource agency dedicated to preserving, protecting, perpetuating, and managing Idaho's fish and wildlife for this great state. We are committed to creativity, innovation, and excellence as we cultivate opportunities for our customers to engage with our natural resources and become resource stewards for future generations. We are highly dedicated to our mission, committed to our team, and we know how to balance work/life commitments while loving the work we do. What We Offer: Excellent medical, dental, and vision insurance - employee only coverage for PPO $65/month for medical and vision & $11.82/month for dental Participation in one of the Nation's best state retirement systems Generous vacation and sick leave accrual that begins as soon as you start (accumulate approximately 3 weeks of vacation the first year, and increasing with state longevity) Eleven paid holidays a year Eight weeks of Paid Parental Leave Multiple saving plans-optional 401k and 457 plans Group Life Insurance/Disability Insurance/Supplemental Life Insurance – state-provided basic life insurance coverage and affordable supplemental plans Public Sector Student Loan Forgiveness (eligibility requirements may apply) Employee Assistance Program - confidential support, information, and resources for all of life's challenges State and Department Wellness Programs Ongoing training opportunities Potential flexible work schedule Responsibilities: Manages the IDFG Wildlife Bureau's support staff work unit. Provides administrative support and coordination for all Wildlife Bureau activities. Trains, supervises, develops work plans, and evaluates performance of subordinate staff. Responds to inquiries and explains department services, policies, procedures, and rationale for decisions to customers. Approves invoices and p-cards charged to some Wildlife Bureau accounts. Composes letters, correspondence, and memos requiring independent judgment as to content.’ Edits correspondence, reports, technical manuscripts, and other materials as requested. Provides quality control reviews for data entry and bureau processes. Manages venue booking and meeting details for several annual meetings and events– statewide for Wildlife Bureau, including fee negotiation. Reviews subordinates’ payroll timesheets for accuracy. Arranges travel (airfare, lodging, transportation) for Wildlife staff statewide. Manages office supply inventory and ordering. Manages annual computer inventory - statewide for Wildlife. Manages annual equipment inventory process – statewide for Wildlife. Some overnight travel may be required to attend meetings. Other duties as assigned. Minimum Qualifications: (These qualifications are required.) Good knowledge of office support functions including word processing, filing, composing a variety of business documents, and reception. (Typically gained by at least one year of work experience performing complex secretarial, office administration, & public relations assignments such as coordinating administrative office functions, committees, special projects, & highly sensitive, confidential, and/or political issues; applying extensive knowledge of departmental programs & objectives; independently researching, compiling, & organizing materials for executives/managers use in problem resolution. Preparing reports, handling complaints or resolving problems; composing correspondence for executive/manager on own initiative using word processing; at least one year of work experience inserting or retrieving electronic and/or paper file materials using a subject matter or cross-reference filing system; at least one year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar and style; at least one year of work experience creating, formatting, editing, printing and storing straight text documents using a word processing software program; AND this work experience included using word processing software to create mass mailings using mail merge functions and creating documents using columns and tables to display text and data. Good knowledge of researching, compiling, and summarizing data for reports. (Typically gained by at least one year of work experience that required independent research, compile, develop and summarize material/data for reports on a frequent basis.) Experience: interpreting, applying, and explaining complex information such as regulations, policies, or services. (Typically gained by at least one year of work experience interpreting and explaining complex information such as policies, procedures, regulations, or laws. This experience included explaining discrepancies or having to explain to others how the information applied to their specific situations. Decision making was controlled by established guidelines and my work was reviewed regularly by a supervisor.) Experience independently solving problems/performing liaison activities in a work setting. (Typically gained by at least one year of work experience in a setting that required that I perform problem solving and conflict resolution with dissatisfied individuals. This experience also required that I be involved in the decision-making process concerning solutions for these dissatisfied individuals.) Experience coordinating activities requiring complex arrangements. (Typically requires at least one year of work experience coordinating complex arrangements for at least one major activity which included two or more responsibilities such as: travel, registration, accommodation negotiations, coordinating volunteers, audiovisual support, coordinating/selecting speakers, planning meals, designing forms, publicity, and entertainment.) Minimum Qualification Specialty Areas: (These qualifications are required for the current opening at the Idaho Department of Fish and Game.) Some knowledge of supervisory practices. (Typically gained by successful completion of a class or seminar (of more than one day) specifically covering supervisory practices or the elements of supervision; OR completion of a college-level personnel related course covering supervisory practices; OR lead work experience that involved work assignment, direction, and monitoring of staff (such experience on a fill-in basis is non-qualifying unless for a period equivalent to a minimum of three months or more - they do not have to be consecutive months.) The ideal candidate will have a strong interest in serving the mission of the Idaho Department of Fish and Game, and will have knowledge and an appreciation for hunting, fishing, and trapping activities. They must also be willing to assist customers with issues such as road kills, injured or orphaned animals, depredation problems, live traps, and pest advice; as well as a willingness to handle harvested animals. Additional consideration may be given at the time of interview to candidates who have some knowledge or experience in hunting, fishing, and trapping. Please be sure to describe your knowledge and/or experience within the resume section of your application. To learn more about the Idaho Department of Fish and Game, please see the following: (Video) Idaho Fish and Game - We Make It Happen Thank you for applying with us CONTACT INFORMATION: Idaho Department of Fish and Game P.O. Box 25 Boise, Idaho 83707 WEBSITE: https://idfg.idaho.gov/ If you have questions, please contact us at: EMAIL: idfgjobidfg.idaho.gov PHONE: (208) 334-3773 EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinatordhr.idaho.gov. Preference may be given to veterans who qualify under state and federal laws and regulations.