Contract Administration Office Manager - Office & Admin Specialist Sr

What drives you? At MnDOT, we are driven to find talented, innovative employees for Minnesota's nationally recognized transportation system. We work to build the best team in the transportation industry to ensure that Minnesota thrives with a safe, sustainable and leading edge transportation system. You will be surrounded by a diverse community of experts, each driven by challenging work and motivated by the greater good. You will understand the impact of the work you are doing and be able to see the benefit you are providing to the citizens of Minnesota. You can set your sights high and use your strengths to grow within the organization. MnDOT offers superior health and retirement benefits as well as a solid commitment to work-life balance, which provides you the tools to thrive both at work and outside of work. Job Details Working Title: Contract Administration Office Manager Job Class: Office and Administrative Specialist Senior Agency: Transportation Dept Job ID : 82062 Location : Oakdale Telework Eligible : Yes Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open only to employees in the same agency Date Posted : 11/23/2024 Closing Date : 12/02/2024 Hiring Agency/Seniority Unit : Transportation Dept / DOT-Metro-Central Off-AFSCME Division/Unit : Metro / Northeast Res Off Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually Classified Status : Permanent Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Northeast Contract Administration FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Job Summary The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment. This position is located at the Northeast Resident Office in Oakdale. The incumbent may have the flexibility to work in the office or a hybrid schedule. If working a hybrid schedule, the incumbent will be required to make a telework arrangement with their supervisor. This position exists to be the Office Manager for the MnDOT Metro District Northeast Resident Construction Office. This includes verifying contract compliance with Equal Employment Opportunity Requirements and Reporting Process, Disadvantage Business Enterprise (DBE) Requirements and Reporting Process, Veterans Business Program (VET), Targeted Group Business Program (TGB), Labor Compliance/Davis Bacon Act/Prevailing Wage Law Requirements and Reporting Process, and Trucking Requirements, proper project documentation, and assuring project communication. This position also exists to assure efficient project documentation flow and manage the Construction Office. Qualifications Minimum Qualifications Experience with spreadsheet software applications such as Microsoft Excel sufficient to create, maintain and update lists, tables and, logs. Math skills sufficient to ensure calculation of complete and accurate payroll records and to balance and resolve discrepancies so payroll rosters can be certified. Basic accounting experience sufficient to track, verify and certify payroll hours, resolve any payroll discrepancies and ensure payments are made within Labor Compliance guidelines. Communication Skills sufficient to communicate effectively with internal and external customers; prepare responses to routine inquiries; and present clear and concise explanations orally and in writing in a professional and understandable manner. Customer Service Skills sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written, electronic or oral correspondence; respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence); answer questions and advise customers of program policies, procedures, and regulations. Data entry experience sufficient to research projects, scan, update and verify information and accurately enter data into spreadsheets and other databases and to generate reports. Experience using MicroSoft Office Suite computer software programs sufficient to perform word processing to create documents; spreadsheets to record information; and databases sufficient for records management and to generate a variety of reports. Preferred Qualifications Experience providing administrative assistance to a large contract administration or construction office. Experience working with the MnDOT AASHTOWARE document management network. Experience using Civil Rights Labor Software (CRL) to review, monitor and resolve payroll issues. Additional Requirements It is our policy that all candidates successfully submit to a background check prior to employment. The background check may consist of the following components: Sema 4 Records Check Criminal History Check Employee Reference Check Education/License Verification Driver's License Verification Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careersstate.mn.us . For additional information about the application process, go to http://www.mn.gov/careers . Contact If you have questions about this position, contact Kimberly Rice at kimberly.ricestate.mn.us or 651-234-7426 . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kimberly Rice at kimberly.ricestate.mn.us . Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careersstate.mn.us and let us know the support you need. The Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail:ADArequest.dotstate.mn.us or by calling Janet Miller at 651/366-4720 ; or using MN Relay 711. The MnDOT Reasonable Accommodation policy can be found at: http://www.dot.state.mn.us/policy/hr/hr009.html .