The Midtown Group is hiring: Executive Administrative Assistant in Bee Cave

Our client, a well-respected Texas State Agency, is seeking an Executive Administrative Assistant to join it's team for a 6 month contract within their Health Division. With the Health Division, you'll be joining a passionate team of self-motivated change agents united by our mission: driving to design the delivery of high-quality healthcare for nearly three-quarters of a million active and retired Texas public educators. The healthcare industry is complex and we're a team of problem-solvers who are up for the challenge. With a focus on innovation and collaboration to catalyze the market, we spend nearly $4 billion annually on healthcare to make a difference in our members' lives. Position Summary The Health Benefits Executive Administrative Assistant is responsible for providing administrative support, including event planning, calendar assistance, and clerical work. The employee will respond to both internal and external correspondence and inquiries, maintain databases, policies, and procedures, and coordinate on site events. This position will proactively work with Health staff, agency employees, and external vendors. Key Accountabilities Description Calendar and Event Support • Responds to scheduling requests for meetings with both internal and external partners. • Communicates quickly and professionally to all inquiries. • Coordinates with conference spaces, IT, and facilities to ensure the success of events. • Prepare materials such as agendas, printed slide decks, and any other physical materials required for events. • Exercises independent decision making around prioritizing meeting schedules when scheduling key meetings for the Health Division. • Organize internal Health Division meetings, like monthly birthday events and quarterly division meetings % of Time Spent 40% Administrative Support • Coordinate and execute travel requests and expense reports for the Health Division. • Arrange schedules for traveling staff, including members of the leadership team. • Facilitate requisition requests for conferences, trainings, certification, and other purchases as needed. • Reconcile requisition requests monthly. • Create and maintain internal processes and procedures. • Manage permissions and site contents of Health Division SharePoint. • Help maintain calendar of events for Health Division. 40% General Office Support • Performs general office duties including ordering supplies, making copies, faxing documents, and typing and processing forms, correspondence and other documents. • Maintains department office supplies and paper goods, including letterhead, publication inserts and envelopes. • Greets office visitors. • Completes special projects as needed. • Other duties as assigned. 20% Knowledge, Skills, and Abilities Knowledge of: • General office practices and administrative procedures. • Privacy laws and standards. Skills in: • Organizing and prioritizing work to manage a high-volume workload in a fast-paced environment and in completing detailed work assignments while meeting daily deadlines. • Time management around handling multiple tasks simultaneously with different levels of priority. • Attention to detail to ensure accuracy in tasks such as high-level correspondence, scheduling, and document preparation. • Effective verbal and written communication • Providing quality customer service. Ability to: • Independently work and manage schedule to effectively accomplish routine and special tasks and projects. Minimum Required Qualifications Required Education • Bachelor's degree in Business Administration or a related field. Required Experience • Three (3) years of full-time directly related progressively responsible administrative or general office experience. • Two (2) or more years of managing executive's calendars. Required Registration, Certification, or Licensure • None Preferred Qualifications • Experience working within or supporting finance or healthcare functions. • Proficiency in Microsoft products like Outlook and Excel. • Experience maintaining SharePoint site(s). The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.