Event Services Supervisor Job at Howard Community College in East Case

Position Details Position Information About Us Howard Community College (HCC) is an exciting place to work, learn, and grow We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020. Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here Position Title Event Services Supervisor FLSA Non-Exempt FT/PT Full Time Hours Per Week 40 Work Schedule Varies Grade 11 Minimum Compensation $51,782 General Responsibilities GENERAL RESPONSIBILITIES Manages event logistics, supervises event services & relocation staff in the setting up and taking down of campus events which includes but not limited to banners, directional signage, furniture, tables and chairs, stages and equipment for interior and exterior college events. Being a point of contact for vendors and contractors such as food trucks, gaming vendors or contracted movers. Instructing the contractor on what jobs need to be completed and the time frame in which it needs to be completed. Manages inventory of furniture, equipment and materials used in event set-ups. Advise event planners in other departments on the processes required to have their event approved and things to consider such as capacity, ADA, fire code, signature authority etc. Has oversight responsibility for the moving of office furniture and equipment to and between offices and off-campus locations. Assists finance office with tracking inventory of furniture and equipment throughout the campus. Assesses and makes recommendations on furniture, equipment and materials needed for event set-ups and relocation requests. Supervises 4 full-time workers, 2-4 work-study students, and 1-2 temporary employees. Work Performed WORK PERFORMED Responsible for fully supervising facility event services staff and managing inventory for interior and exterior college events. Acts as the Facilities Services representative in the coordination of campus-wide student sponsored special events requiring Facilities Services equipment or assistance. Manages the overall set-up/take down for such campus events; addresses routine issues and problems Refers complex matters to appropriate personnel for handling; follows-up to ensure work is completed and finished properly. Being point of contact for renovations projects for offices and classrooms requiring the relocation of assets etc. Responsible for supervising and performing furniture and equipment moves throughout campus for both informal (classes, professional development presentations, seminars) Main point of contact in all furniture move request. Develop PMs in the work order system for the monitoring of classroom inventory, make sure seating matches seating capacity. Periodically check classrooms for broken, worn or soiled inventory (tablet arm chairs, rolling chairs, desk, instructor stations) and replace with items that are safe and more presentable. Maintain integrity (furniture arrangement) of all campus lobbies and study areas e.g. sofas, chairs, tables, computer stations etc. Initiate meetings for the planning of projects relevant to Asset Relocation Request and Campus Wide Events. Supervises the storage, allocation, and set-up of special events equipment and accessories including: chairs, tables, linen, staging, flags, backdrops, lecterns, risers etc. Assesses and determines necessary furniture needed for each individual event; oversees the moving of tables and chairs from the storage building to the various rooms around campus to set up for facility use events and then take down and return. Maintains detailed inventory of furniture (tables and chairs), materials, and supplies used in the setup of events; responsible for making recommendations and determinations on what purchases need to be made. Responsible for publishing surplus inventory to HCC staff. If inventory is not used, responsible for determining what surplus furniture and equipment will be repurposed or discarded Attends required Facilities Services meetings and training for supervisors. Advises staff on important issues and topics discussed during meetings. Acts in the role of essential personnel for emergencies. Perform other duties and responsibilities as assigned. Minimum Education Required High School or equivalent Minimum Number of Years Experience Required 2 Other Knowledge Required A High School diploma or equivalent. 2 years of related facility service/set-up experience. Two years of related supervisory experience. Thorough knowledge of the practices, tools and equipment used in facility set-up. Some working knowledge of computers (Word Perfect, Internet) OSHA Safety Regulations. Physical strength and stamina to perform heavy physical tasks for long periods. Knowledge of proper grounds keeping practices. Excellent customer service skills. Basic Computer Knowledge and possess proper email and phone etiquette OTHER REQUIREMENTS Ability to work well under pressure. Ability to communicate effectively, both verbally and in writing, with college personnel of all levels. Ability to maintain strict confidentiality. Regular attendance is a requirement of this job. Valid Maryland driver's license. Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity. Working Conditions Daily lift of up to 75 pounds and occasional more Requires performing regular job functions in an environment, which includes exposure to continuous physical elements or a number of disagreeable working conditions with frequent exposure to minor injuries or health hazards. Work in extremes of noise, temperature, humidity and inclement weather. May be subject to being on call, carrying beeper, cell phone or two-way radio, working with hazardous materials, schedule changes based on the needs of the College and long hours to complete/perform scheduled or emergency functions/projects. Many facets of job require physical strength and stamina to perform heavy tasks for long periods of time. Must adhere to all safety standards as established by the Facilities Services SOME OVERTIME IS REQUIRED. LEAVE APPROVAL MAY BE LIMITED DURING PEAK ACTIVITY. Supervisory Postion? Yes Division Facilities Department Facilities DEPT Posting Detail Information Posting Number B429P Number of Vacancies 1 Best Consideration Date 12/02/2024 Job Open Date 11/19/2024 Job Close Date Open Until Filled Yes Job Category Staff Benefits Summary Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP. Applicant Instructions Pre-employment criminal background investigation is a condition of employment. HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits. Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full). Quick Link for Internal Postings https://howardcc.peopleadmin.com/postings/4366 EEO Statement Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.