Kimley-Horn
Administrative Assistant
Kimley-Horn, Savannah, Georgia, United States, 31441
Overview
Kimley-Horn, one of FORTUNE Magazine's "100 Best Companies to Work For." is looking for an experienced Administrative Assistant for our Savannah, GA office. We are seeking a tech-savvy, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers and planners.
Responsibilities
Job duties include:
Assist with producing plans, project manuals and reports (copying, printing and/or scanning documents)
Assist Project Managers with contract processes and preparing contract documents, request insurance certificates
Create and modify documents using Microsoft Office and Adobe Professional
Maintain hard copy and electronic filing systems - assist with project submittals and agency/client deliveries
Provide exceptional internal and external client service
Maintain project tracking software, communicate deadlines to the team and review deliverables
Proactive/Go-getter personality preferred to assist with developing new tools and processes for project and program management
Cold calling clients for meeting setup
Able to balance and manage multiple tasks and priorities
Willingness to learn and work with new software
Assisting with submitting applications for permits
Researching code requirements and development processes
Support project managers and team members as needed
Backup receptionist duties (as needed):
Manning the front desk, answering the phone, greeting visitors and clients
Ensuring that staple supplies are stocked, putting in special supply order requests.
Coordinating occasional large gatherings of out-of-town office visitors, including facilitating multiple catering orders, conference room set up and break down
Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail.
Ordering catering for internal and external meetings as requested.
Coordinating the use and maintenance of fleet vehicles.
Coordinating travel for practice as requested.
Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, and upkeep of production room and equipment.
Qualifications
Requirements:
High school diploma or equivalent required; Bachelor’s degree preferred
Ability to keep up with rapidly changing technology
Related experience in an Engineering/Architectural consulting industry preferred
Outstanding organizational and prioritization skills with ability to meet deadlines
Excellent written and verbal communication skills
Strong writing, editing and proofreading skills
Ability to multi-task in a fast-paced environment and respond to multiple project managers
Proactive and detail oriented, working with a sense of urgency
Positive and client-focused with a take-charge mentality
Self-motivated, ability to take initiative with tasks and projects
Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe
Ability to learn new tasks and/or software programs quickly
Must have a valid driver’s license
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (you put in 4% -- we put in 8%) and additional profit-sharing contribution.
Aggregate company contribution since 2015 has been 18%.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Generous personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/15590/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date
10 hours ago
(11/26/2024 2:41 PM)
ID
2024-15590
Education
High School Diploma/GED
Discipline/Focus
Admin Support Production
Kimley-Horn, one of FORTUNE Magazine's "100 Best Companies to Work For." is looking for an experienced Administrative Assistant for our Savannah, GA office. We are seeking a tech-savvy, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers and planners.
Responsibilities
Job duties include:
Assist with producing plans, project manuals and reports (copying, printing and/or scanning documents)
Assist Project Managers with contract processes and preparing contract documents, request insurance certificates
Create and modify documents using Microsoft Office and Adobe Professional
Maintain hard copy and electronic filing systems - assist with project submittals and agency/client deliveries
Provide exceptional internal and external client service
Maintain project tracking software, communicate deadlines to the team and review deliverables
Proactive/Go-getter personality preferred to assist with developing new tools and processes for project and program management
Cold calling clients for meeting setup
Able to balance and manage multiple tasks and priorities
Willingness to learn and work with new software
Assisting with submitting applications for permits
Researching code requirements and development processes
Support project managers and team members as needed
Backup receptionist duties (as needed):
Manning the front desk, answering the phone, greeting visitors and clients
Ensuring that staple supplies are stocked, putting in special supply order requests.
Coordinating occasional large gatherings of out-of-town office visitors, including facilitating multiple catering orders, conference room set up and break down
Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail.
Ordering catering for internal and external meetings as requested.
Coordinating the use and maintenance of fleet vehicles.
Coordinating travel for practice as requested.
Perform general clerical duties including: photocopying, report binding, faxing, mailing, shipping, filing, meeting and travel coordination, preparing expense reports, and upkeep of production room and equipment.
Qualifications
Requirements:
High school diploma or equivalent required; Bachelor’s degree preferred
Ability to keep up with rapidly changing technology
Related experience in an Engineering/Architectural consulting industry preferred
Outstanding organizational and prioritization skills with ability to meet deadlines
Excellent written and verbal communication skills
Strong writing, editing and proofreading skills
Ability to multi-task in a fast-paced environment and respond to multiple project managers
Proactive and detail oriented, working with a sense of urgency
Positive and client-focused with a take-charge mentality
Self-motivated, ability to take initiative with tasks and projects
Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe
Ability to learn new tasks and/or software programs quickly
Must have a valid driver’s license
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (you put in 4% -- we put in 8%) and additional profit-sharing contribution.
Aggregate company contribution since 2015 has been 18%.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Generous personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/15590/administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date
10 hours ago
(11/26/2024 2:41 PM)
ID
2024-15590
Education
High School Diploma/GED
Discipline/Focus
Admin Support Production