Administrative Assistant Job at Addison Group in Chicago

Job Title: Administrative Assistant

Location: Chicago, IL

Industry: Legal/Professional Services

Pay: $65,000/year

About Our Client:

Addison Group is hiring for our client, a respected and award-winning law firm known for its collaborative and inclusive workplace. This role offers the opportunity to support firm leadership and be involved in various administrative, HR, finance, and technology functions.

Job Description:

We are seeking a full-time Administrative Assistant who is organized, detail-oriented, and adaptable to support the leadership team in a professional office environment. This position will begin 100% onsite for the first 90 days and then transition to a hybrid schedule (4 days onsite, 1 day remote).

Key Responsibilities:

• Provide comprehensive administrative support to firm leadership, including scheduling meetings and preparing materials.
• Draft, edit, and distribute professional and accurate communications.
• Conduct research and compile data for reports and presentations.
• Maintain records, track expenses, and generate detailed reports using Excel and other tools.
• Coordinate office events to foster a positive employee experience.
• Liaise with external vendors and maintain organized records of vendor contracts.
• Assist with cross-departmental projects and ensure timely task completion.

Qualifications:

• Bachelor’s degree preferred.
• At least 1 year of administrative experience, ideally in a professional services or legal setting.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and Zoom.
• Exceptional communication skills with the ability to build rapport across all levels.
• Highly organized, self-motivated, and capable of managing multiple priorities.
• Strong attention to detail and discretion with confidential information.

Additional Details:

• Hours: Monday through Friday, 9:00 AM – 5:00 PM, with a one-hour lunch.
• Dress Code: Business casual (nice jeans and sneakers permitted).
• Start Date: Targeted for early December.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.