Administrative Assistant Job at OHM Advisors in Saint Petersburg

Come to work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, our diverse 700+ team of professionals works collaboratively across multiple service areas including architecture, engineering, planning, surveying and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward advancing the whole community today and well into the future.

What You Will Contribute to OHM Advisors

As an Administrative Assistant, you'll support the daily operations of our St. Petersburg office and provide assistance to satellite offices via phone and video conferencing as needed. This role involves interacting with staff at all levels, handling a range of administrative tasks, and maintaining strong organizational support across the team. You'll contribute by ensuring seamless office operations and fostering positive client and team interactions.

Your Responsibilities

• Manage incoming calls, visitors, emails, and inquiries, directing them to the appropriate departments or team members.
• Open and close visitor area.
• Coordinate daily tasks and communication with office leaders.
• Receives, sorts and forwards incoming mail and packages.
• Arranges for gifts and floral arrangements as requested by management.
• Maintain plan room inventory of bidding documents for pickup by contractors and makes deliveries of these documents if necessary.
• Orders all general office supplies.
• Track office supply inventory, maintaining adequate stock levels and placing timely orders as needed.
• Prepare and manage office documents, including memos, correspondence, and reports.
• Arrange client gifts and other special requests on behalf of management.
• Organize and maintain digital filing systems for office administration.
• Support event logistics, including conference, seminar, and training arrangements, as well as travel bookings.
• Schedule and facilitate meetings, including creating agendas, taking minutes, and distributing follow-ups.
• Coordinate team wellness initiatives and employee activities.
• Makes travel arrangements.

Requirements

• Associate's degree in business administration or equivalent experience.
• 3-5 years of administrative experience, with strong written and verbal communication skills.
• Proficiency in Microsoft Office and PDF software.
• Strong teamwork and interpersonal skills, with the ability to build positive connections with clients and peers.

Benefits Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

• BCBSM Medical, Dental and Vision
• Company Profit Sharing
• Flexible Spending & Health Savings Accounts
• 401(k) retirement savings plan with employer matching contribution
• Paid professional association membership
• Tuition & Certification Expense reimbursement
• Volunteer Service Leave
• 100% Employer-Paid Life Insurance
• Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

• Voluntary Wellness Program
• OHM Grad School
• OHM University

You can read more about each of these programs on our website.

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)