Apple Inc.
Executive Assistant - Retail Engagement & Marketing (REM)
Apple Inc., Cupertino, California, United States, 95014
Executive Assistant - Retail Engagement & Marketing (REM)
Imagine what you could do here! The people here at Apple don’t just create products — they build the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. At Apple, inclusion is a shared responsibility, and we work together to foster a culture where everyone belongs and is inspired to do their best work. Join Apple, and help us leave the world better than we found it! Retail Engagement & Marketing (REM) is a diverse and multi-disciplinary organization. We are marketers, strategists, creatives, producers, and program managers whose role is to help Apple Retail care for our customers and elevate our teams. We build insights, experiences, and programs all in service of bringing together the very best of Apple to help us reach more people, grow our business, and enrich lives. Description We are looking for a talented individual to join our team as an Executive Assistant to support a team of leaders. This position requires a tenacious self-starter who can anticipate the needs of the Director and Senior Director, and take initiative to solve problems independently. In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You love what you do and have the desire to be a phenomenal teammate on an amazing team. In this position, the role includes the full calendar management, preparation and set up of meetings, planning sessions, and team events including agenda, logistics, and full preparation for those events. Also includes meetings set up and overall agenda management for the supported leaders. Additionally, the precise execution of expense reports, travel itineraries, and vendor management for critical activities, including catering, transportation, and space locations when needed are all imperative. Responsibilities: Manage and maintain conference rooms that are used heavily by the VPs, Senior Directors, Directors, and various teams. Handle daily scheduling in iCal and calendar management for one or more director or senior director, including coordination of complex meetings with multiple executives and locations. Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy, and timeliness. Arrange and coordinate complicated international and domestic travel, accommodations, and all trip logistics. Submit and reconcile expense reports. Plan, coordinate, and execute internal events such as off-sites, team building events, and organizational-wide meetings (comms/all team meetings). Interact daily with other administrators across Apple both locally and internationally. Minimum Qualifications: 3 years minimum experience in an Executive Support Role, providing administrative support to Senior level leadership. Proficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar) and experience with Wrike, Slack, Box, and other technology/software/tools. Organizational skills managing a complex calendar and travel with many partners across multiple timezones. Preferred Qualifications: An ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative. Ability to utilize tact, diplomacy, discretion, and good judgment at all times, especially when exposed to sensitive or confidential material. Will be well organized, detail-oriented, and have strong time-management skills. Ability to identify critical issues quickly and navigate priorities based on last-minute changes. Ability to work both autonomously on assignments and collaboratively with other admins. Ability to work on assignments of moderate difficulty, requiring judgment in resolving issues or in making recommendations. Previous experience supporting a business team is a plus. An upbeat spirit of passion, energy, and enthusiasm; enjoys problem-solving creatively in order to complete assignments. Strong written and verbal communication skills. Have the initiative to efficiently meet the demands of the team. The ability to work successfully in a team environment and build effective working relationships inside and outside the group is essential. Flexibility/adaptability as this position has a large range of tasks and grows with the team’s growth. Develop an understanding of the department’s operations, culture, policies, and procedures. Handle and maintain highly confidential and sensitive information. Multi-task and work on projects simultaneously. Strategic thinking; understand business and industry and see the “big picture.” Global awareness, time zones, culture, and logistics. Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.
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Imagine what you could do here! The people here at Apple don’t just create products — they build the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. At Apple, inclusion is a shared responsibility, and we work together to foster a culture where everyone belongs and is inspired to do their best work. Join Apple, and help us leave the world better than we found it! Retail Engagement & Marketing (REM) is a diverse and multi-disciplinary organization. We are marketers, strategists, creatives, producers, and program managers whose role is to help Apple Retail care for our customers and elevate our teams. We build insights, experiences, and programs all in service of bringing together the very best of Apple to help us reach more people, grow our business, and enrich lives. Description We are looking for a talented individual to join our team as an Executive Assistant to support a team of leaders. This position requires a tenacious self-starter who can anticipate the needs of the Director and Senior Director, and take initiative to solve problems independently. In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You love what you do and have the desire to be a phenomenal teammate on an amazing team. In this position, the role includes the full calendar management, preparation and set up of meetings, planning sessions, and team events including agenda, logistics, and full preparation for those events. Also includes meetings set up and overall agenda management for the supported leaders. Additionally, the precise execution of expense reports, travel itineraries, and vendor management for critical activities, including catering, transportation, and space locations when needed are all imperative. Responsibilities: Manage and maintain conference rooms that are used heavily by the VPs, Senior Directors, Directors, and various teams. Handle daily scheduling in iCal and calendar management for one or more director or senior director, including coordination of complex meetings with multiple executives and locations. Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy, and timeliness. Arrange and coordinate complicated international and domestic travel, accommodations, and all trip logistics. Submit and reconcile expense reports. Plan, coordinate, and execute internal events such as off-sites, team building events, and organizational-wide meetings (comms/all team meetings). Interact daily with other administrators across Apple both locally and internationally. Minimum Qualifications: 3 years minimum experience in an Executive Support Role, providing administrative support to Senior level leadership. Proficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar) and experience with Wrike, Slack, Box, and other technology/software/tools. Organizational skills managing a complex calendar and travel with many partners across multiple timezones. Preferred Qualifications: An ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative. Ability to utilize tact, diplomacy, discretion, and good judgment at all times, especially when exposed to sensitive or confidential material. Will be well organized, detail-oriented, and have strong time-management skills. Ability to identify critical issues quickly and navigate priorities based on last-minute changes. Ability to work both autonomously on assignments and collaboratively with other admins. Ability to work on assignments of moderate difficulty, requiring judgment in resolving issues or in making recommendations. Previous experience supporting a business team is a plus. An upbeat spirit of passion, energy, and enthusiasm; enjoys problem-solving creatively in order to complete assignments. Strong written and verbal communication skills. Have the initiative to efficiently meet the demands of the team. The ability to work successfully in a team environment and build effective working relationships inside and outside the group is essential. Flexibility/adaptability as this position has a large range of tasks and grows with the team’s growth. Develop an understanding of the department’s operations, culture, policies, and procedures. Handle and maintain highly confidential and sensitive information. Multi-task and work on projects simultaneously. Strategic thinking; understand business and industry and see the “big picture.” Global awareness, time zones, culture, and logistics. Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.
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