Gift Processing & Data Specialist

Posting Details Position Information Position Title Gift Processing & Data Specialist Position Summary The Gift Processing & Data Specialist is responsible for ensuring the accurate entry and management of gifts, pledges, and constituent records in the advancement database. The position will assist with the processing and receipting of all charitable gifts and ensure that all contributions are documented correctly and meet IRS rules, CASE standards and the guidelines established by the College. This position will manage the creation and updating of constituent records, process gifts and pledges, and support data integrity by preparing and cleaning data for uploads into the CRM. Additional duties include verifying donor information, troubleshooting gift discrepancies, and assisting with database maintenance. Essential Duties and Responsibilities Process and record gifts, pledges, and recurring donations into the CRM. Create and update constituent records, including demographic information and contribution details. Prepare data files for upload into the CRM, ensuring that data such as donor comments, gift designations, and other relevant fields are accurate and properly formatted. Clean data files to ensure that incorrect, duplicated, or incomplete information is corrected before entry into the system. Assist with maintaining data integrity and upkeeping the advancement database. Ensure accuracy and consistency in all gift processing and data entry tasks. Collaborate with other team members on various data-related tasks as needed. Must be available to work occasional nights and weekend. Required Qualifications A bachelor's degree and three or more years of professional experience with database management and reporting tools are required, or an equivalent combination of education and/or experience. Experience with CRM Advance, Argos, Access, Crystal Reports, and other fundraising and reporting software is strongly preferred. Prior experience with fundraising databases and gift entry is also preferred. The employee must have excellent interpersonal skills and work well within a collaborative team environment. Attention to accuracy and detail and superior organization skills are required. Good oral communication and customer service skills are also required to interact with the division staff, donors, managers, and the general public. To perform this job successfully, an individual must have advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint). The employee must be proficient in using computers, e-mail, relational databases, and reporting tools. Preferred Qualifications Experience with CRM Advance, Argos, Access, Crystal Reports, and other fundraising and reporting software is strongly preferred. Prior experience with fundraising databases and gift entry is also preferred. Certifications, Licenses, Restrictions None Physical Demands While performing the duties of this job, the employee is regularly required to sit and use hands to operate the computer and other office equipment. The employee frequently is required to talk and hear. The employee is occasionally required to stand, walk, reach with hands and arms, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Shift Days % Travel Required 1%-10% Full Time/Part Time Full-time Work Location/Schedule: This position is eligible for a hybrid work arrangement. FLSA Non-Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date Posting Detail Information Posting Number SC0748P Posting Open Date 11/13/2024 Posting Closing Date Open Until Filled Yes Special Instructions to Applicants EEO Statement Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus. COVID-19 Vaccination Protocol Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College strongly recommends that faculty, staff, and students receive a COVID-19 vaccine and adhere to all health and safety guidelines. If you have any questions please contact: Yemi Brown, PharmD Manager of COVID-19 Operations, at ibiyemibrownspelman.edu