AppleOne
AppleOne is hiring: Executive Administrative Assistant in San Juan
AppleOne, San Juan, PR, US
Job Description
Job Description
Execute and administer the established administrative practices and procedures.
• Answer, Write, Scan correspondence and other documents for the signature of the
institution's officials.
• Scan and review all material from the institution, making sure it is correct and submit it for the corresponding signature.
• Keep track of and manage meetings of officers with clients and associations. Arrange meetings and travel for the President and Executive VP,
• Keeping a weekly schedule of your appointments.
• You keep minutes of meetings of supervisors and directors, which must be transcribed for review on or before the third day after said meetings have been held.
• Planning of social activities (birthdays, Mother's Lunch, Father's Day, Thanksgiving, Christmas, etc.).
• Control and manage "Petty Cash" making the necessary purchases for the monthly activities.
• Manage quotes and purchase office supplies, equipment and maintenance contracts, complying with the purchase orders required by accounting.
• Control and manage materials, request approval for purchases of the month.
• Manages and controls personal files of the President and administrative with the
commitment to file the documents in the
corresponding place as soon as possible.
• Manages bank accounts of the CEO (First Bank and Oriental, etc.) in relation to receipts and deposits and controls the purchases of materials required from the CEO on the Equity Plaza building.
• It keeps a list of the income received by the president and prepares an analysis of
these to deliver to the CEO's personal accountant
• Fully Bilingual (Written and Oral).
• Knowledge of Microsoft Office systems (Excel, Word, Power Point)
• Basic knowledge of computer systems.
• Oral and written communication skills
• Discretion to handle confidential information.
• Ability to work multiple tasks at the same time.
• Ability to work under pressure and deadlines.
• Skill and good judgment in decision making.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#2233
Company Description• Answer, Write, Scan correspondence and other documents for the signature of the
institution's officials.
• Scan and review all material from the institution, making sure it is correct and submit it for the corresponding signature.
• Keep track of and manage meetings of officers with clients and associations. Arrange meetings and travel for the President and Executive VP,
• Keeping a weekly schedule of your appointments.
• You keep minutes of meetings of supervisors and directors, which must be transcribed for review on or before the third day after said meetings have been held.
• Planning of social activities (birthdays, Mother's Lunch, Father's Day, Thanksgiving, Christmas, etc.).
• Control and manage "Petty Cash" making the necessary purchases for the monthly activities.
• Manage quotes and purchase office supplies, equipment and maintenance contracts, complying with the purchase orders required by accounting.
• Control and manage materials, request approval for purchases of the month.
• Manages and controls personal files of the President and administrative with the
commitment to file the documents in the
corresponding place as soon as possible.
• Manages bank accounts of the CEO (First Bank and Oriental, etc.) in relation to receipts and deposits and controls the purchases of materials required from the CEO on the Equity Plaza building.
• It keeps a list of the income received by the president and prepares an analysis of
these to deliver to the CEO's personal accountant
• Fully Bilingual (Written and Oral).
• Knowledge of Microsoft Office systems (Excel, Word, Power Point)
• Basic knowledge of computer systems.
• Oral and written communication skills
• Discretion to handle confidential information.
• Ability to work multiple tasks at the same time.
• Ability to work under pressure and deadlines.
• Skill and good judgment in decision making.
EEO/AA Employer/Vet/Disabled.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#2233
Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.
Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.
Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.