Administrative Assistant Job at Robert Half in Pittsburgh

 Our client in Wilkinsburg, is looking for Program Assistant/Administrative Assistant. This position will conduct the organization’s community outreach efforts and provide administrative support to the Healthy Homes Program. This opportunity is contract to hire and fully onsite and free parking. Hours are full time. $17-20 depending on experience. 

• Provide administrative and programmatic support to community programs team. This may include helping with event planning, attending community events, contacting potential program sites, and coordinating staff schedules. 

• Provide administrative and enrollment support to Healthy Homes Production grant staff, to include outreach and meeting with clients to review and complete intake paperwork. 

• Document requests for community engagement and work with staff to ensure presence, represent organization at community events, such as wellness fairs, community festivals, etc.

• Receive, document, and facilitate response to community requests for information, connection to resources, and technical support (such as referrals to legal aid, resources for lead poisoning, etc.) 

• Input and manage Healthy Homes team data in the central database (currently AirTable) 

• Assist with data management to include reporting outcomes for board and grant reports. 

• Work with program director and staff to manage and track program supply inventory, determine supplies needed, investigate most cost-effective supplies from vendors, manage order placement, and vendor payment;

• Provide healthy homes social media content to communications team; 

• Keep informed about scientific research and initiatives related to Healthy Homes; 

• Other duties and activities as assigned. 

QUALIFICATIONS: EDUCATION: Professional level of knowledge equivalent to that normally acquired through an Associate’s degree in administration, computer specialist, education, communications, or an equivalent degree. 

TRAINING AND EXPERIENCE: 

• 1-3 years of experience working in a non-profit organization. 

• Extremely computer-proficient including MS Office and database applications, such as AirTable. 

• Understanding of housing, habitability and social determinants of health. 

• Strong attention to detail and proven organizational and project management skills. 

• Ability to learn quickly. 

• Ability to work well with diverse constituencies. 

• Able to take initiative, think strategically, work cooperatively with a diverse group of people, and share responsibility and credit. 

• Strong time management skills and the ability to respond to short deadlines. 

• Experience in managing several projects simultaneously and the flexibility to move back and forth between projects when necessary. 

• Excellent written and oral communication skills. 

• Ability to work irregular hours, including evenings and weekends. 

• Commitment to company's mission, including a strong interest and knowledge in environmental health topics and exposures

• Proficiency in answering inbound calls and managing inbound/outbound calls effectively.
• Strong customer service skills with a focus on delivering high-quality service.
• Solid experience in data entry with high attention to detail and accuracy.
• Excellent email correspondence skills, demonstrating professionalism and appropriate etiquette.
• Expertise in Microsoft Excel for creating spreadsheets, analyzing data, and managing financial information.
• Proficiency in Microsoft Outlook for managing emails, scheduling tasks, and organizing calendars.
• Knowledge of Microsoft PowerPoint for creating persuasive and informative presentations.
• Proficiency in Microsoft Word for creating, editing, and formatting documents.
• Ability to schedule appointments effectively, ensuring timely meetings and efficient use of resources.