Administrative Assistant Job at Robert Half in Newport Beach

We are offering a long-term contract employment opportunity for an Administrative Assistant in the Import/Export industry located in Newport Beach, California. The chosen candidate will be involved in a variety of tasks including customer service, data entry, and managing client assets.

Responsibilities:
• Accurately process and track incoming and outgoing sales representatives from campaigns
• Handle client ID management, including requests and tracking
• Facilitate onboarding and offboarding processes for offices involved in campaigns
• Update and maintain daily trackers with onboarding progress, badge completions, and client ID requests
• Conduct client and office calls, ensuring attendance and following up on action items
• Distribute promotional updates to field offices for all campaigns
• Manage client assets such as Sim Cards and iPads
• Keep addresses and rosters updated for communication and badging purposes
• Serve as the primary contact for the program badging team
• Perform weekly analyses of rep and client IDs
• Carry out additional duties as required.• Minimum of 1 year of experience in an administrative role within the Import/Export industry

• Proficient in handling inbound and outbound calls, providing excellent customer service

• Ability to perform data entry tasks with a high degree of accuracy and efficiency

• Capable of managing email correspondence professionally and promptly

• Experience in scheduling appointments and managing calendars

• Proficiency in Microsoft Office suite, including Excel, Outlook, PowerPoint, and Word

• Strong communication and interpersonal skills

• Demonstrated ability to multitask and prioritize work in a fast-paced environment

• High school diploma or equivalent, a higher degree would be a plus

• Excellent problem-solving skills and attention to detail.