Administrative Assistant 4 Job at Robert Half in Walnut Creek

Walnut Creek Property Management client is in need of a contract administrative assistant.

The main function of an administrative assistant is to provide high-level administrative support by conducting research handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities: - Perform general office duties such as ordering supplies maintaining records management systems and performing basic bookkeeping work. - Prepare invoices reports memos letters financial statements and other documents. - File and retrieve corporate documents records and reports. - Open sort and distribute incoming correspondence including faxes and emails. - Prepare responses to correspondence containing routing inquiries. Skills: - Verbal and written communication skills multi-tasking customer service skills and interpersonal skills. - Ability to work independently. - Ability to keep information organized and confidential. - Previous experience with computer applications such as Microsoft Word Excel and PowerPoint. Experience in Commercial real estate highly desired.

• Demonstrated proficiency in Customer Service and Communication skills.
• Proven experience in managing Office Functions.
• Proficiency in Microsoft Excel to manage and maintain records.
• Understanding of Operations, Procedures, and Policies in an office setting.
• Familiarity with Accounts Payable (AP) and Compliance procedures.
• Experience in handling Invoice processes.
• Ability to Research and handle Materials efficiently.
• Knowledge of Budget Processes and Microsoft Word.
• Experience in Reviewing and maintaining a Database.
• Familiarity with Accounts Receivable (AR) and Scheduling tasks.
• Proficiency in Microsoft Outlook for effective communication.
• Knowledge of Insurance and 'About Time' software.
• Experience in Auditing and handling Vendors.
• Ability to manage Onboarding processes.
• Proficiency in handling Correspondence effectively.