Administrative Assistant Job at Everstaff in Westlake

- Develop and manage a comprehensive database of contacts, organizations, and events for current and prospective clients.

- Provide regular updates on prospective client engagement and outreach initiatives, with weekly, monthly, and quarterly reports.

- Assist with the planning, coordination, and registration for tradeshows and conferences.

- Schedule and support client demonstrations.

- Prepare, edit, and proofread proposals, bid documents, marketing materials, and responses to government bids (RFPs).

- Provide administrative support to sales leadership, including meeting scheduling and project timeline management.

- Collaborate on various administrative tasks as needed.

- Work across departments to ensure seamless service delivery and maintain high client satisfaction.

- Bachelor’s degree.

- A minimum of 3 years of administrative experience supporting an executive-level manager or team.

- Highly organized and detail-oriented, with strong presentation skills.

- Excellent written and verbal communication skills, with the ability to engage effectively at all organizational levels.

- Proficient in Microsoft Office, particularly Excel, Outlook, Teams, and PowerPoint.

- Capable of working both independently and collaboratively.

- Able to meet deadlines and thrive under pressure.

- Skilled at managing multiple tasks in a dynamic, fast-paced environment.

- Adaptable and eager to take on new responsibilities as team objectives evolve.

- Positive, results-oriented, and collaborative attitude.