Horrocks

Administrative Assistant Job at Horrocks in Redding

Horrocks, Redding, CA, US

Job Description

Description

At Horrocks, we believe the best work comes from companies with values, that our people are our greatest resource, and that we have a responsibility to the communities where we live and work. As an Administrative Assistant, you will work closely with our Engineers and professional staff. The role will handle all administrative and clerical tasks including managing calendars, sorting mail, and providing general assistance. The admin assistant may also be responsible for event planning and meeting setup and implementation.

What are the core responsibilities for the role?

Manage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Proactively develop relationships with key internal employees, gaining recognition as a team resource
Use appropriate judgment and knowledge when sharing sensitive information
Perform clerical duties including but not limited to photocopying, faxing, mailing, scanning, and filing
Interface with all levels of the organization and with external customers in a professional and effective manner
Event planning for an office of 20+ employees (Christmas parties, lunches, etc.)
Purchase supplies for the office including breakroom supplies
Light cleaning in conference rooms and breakroom
Performs other administrative support and special projects as assigned
Pick up and deliver plans to local agencies

Qualifications, Skills, and Competencies:

A high school diploma or equivalent is required. Some college preferred
0-2 years of related experience
MS Office skills
Excellent professional verbal and written communication skills
Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information
Able to manage workload in a fast-paced, high-intensity work environment
Strong interpersonal, time-management, and problem-solving skills
Ability to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests
Strong sense of urgency, with outstanding prioritization skills and professionalism
Focuses on objectives and deliverables, execution of tasks, and fast implementation
Flexible, adaptable, and demonstrates openness to change
Strives to learn and develop new skill sets
Review documents for clerical errors and modify documents
Valid Driver’s License

Why would a candidate want this job?

At Horrocks, you can expect a competitive base salary and award-winning benefits. Including, but not limited to:

Medical, dental, vision, life, and disability insurance
Generous paid time off
401(k): 50% match of contribution up to 6%
Professional development opportunities including in-house training
Paid professional organization membership and professional licensure

For more information, visit our website at www.horrocks.com

Equal Opportunity Employer including disability and protected veteran status