Administrative Assistant Job at Farmers Insurance- Khasim Agency in Escondido

The Khasim Insurance Agency is hiring an administrative assistant to work directly with the agency's executive team.

Great opportunities to advance with great compensation

No Weekends

Paid Time Off and Paid Holidays

Paid Training

Works hours are 1PM-6PM (with one 30 min break)

**If a good fit and meet the job requirements, please complete the assessment to be considered further for this position.**

Hourly Base Salary Based on Experience

Mon-Fri Schedule

Retirement Plan

Career Growth Opportunities

Paid Time Off (PTO)

• Answer and direct phone calls

• Organize and schedule meetings and appointments

• Produce and distribute correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

• Order office supplies

• Submit and reconcile expense reports

• Provide general support to clients

• Provide information by answering questions and requests

• Take dictation

• Handle multiple projects

• Contribute to team effort by accomplishing related results as needed

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

• Write letters and emails on behalf of other office staff

• Book conference calls, rooms, taxis, couriers, hotels etc.

• Cover the reception desk when required

• Maintain computer and manual filing systems

• Handle sensitive information in a confidential manner

• Take accurate minutes of meetings

• Coordinate office procedures

• Reply to email, telephone or face to face inquiries

• Develop and update administrative systems to make them more efficient

• Resolve administrative problems

• Receive, sort and distribute the mail

• Answer telephone calls and pass them on

• Manage staff appointments

• Coordinate repairs to office equipment

• Greet and assist visitors to the office

• Photocopy and print out documents on behalf of other colleagues

Bilingual, fluent in both English and Spanish is Required.

• ONE YEAR OFFICEEXPERIENCE REQUIRED
• Works well ina fast-pacedenvironment
• Confident, self-starter who works well independently.
• Career-minded vision.
• Great Customer Service Skills.
• Driven and goal-oriented individual.
• Ability to tactfully handle stressful and difficult situations
• Problem-solving Capabilities
• Works well with others
• Can handle high-pressure situations and environments
• Proficientknowledge of the Microsoft suite (Outlook, Word, Excel, Powerpoint, Teams)
• Types over 45 words per minute