Administrative Assistant Job at METCUT RESEARCH ASSOC in Cincinnati

POSITION SUMMARY

Under general supervision, this position is responsible for performing various administrative support duties to assist the engineering and accounting departments.

PRINCIPAL DUTIES

• Log and distribute request for quotes.
• Type and proof various documents and maintain various databases per tasks description.
• Daily sorting and properly processing/distribution of incoming mail/emails per detailed task description.
• Support the shipping/receiving position per task description.
• Weekly, process cash receipts in GP for review. Edit and post transactions in GP.
• Crosstrain in multiple administration positions and become the position backup.
• E-mail status reports to customers, print and distribute status reports weekly to engineers.
• Project set up to include: purchase order acknowledgments and engineer instructions verification, cost accounting set up, database job entry, specimen serial number verification and specimen bagging.
• Walking to and from the shop building to transport material and specimens.
• Determine test costs from duration and quoted prices and prepare a complete project invoice.
• Create and track internal and job-related purchase orders.
• Prepares, tracks and records documents for retention purposes.
• Maintain inventory of shipping supplies, office supplies and documents.
• Perform various clerical duties of some diversity.
• Perform front desk operator duties as required.

EDUCATION AND EXPERIENCE

High School diploma

3+ years of administrative support experience

QUALIFICATIONS

Ability to perform work accurately and thoroughly in an organized and methodical manner.

Ability to communicate with simplicity and clarity, both written and orally.

Demonstrate at intermediate PC skills. (advanced skills are preferred)

Intermediate knowledge of Microsoft Word and Excel.

Ability to type 50 words per minute.

Ability to lift up to 40 lbs.