Administrative Assistant Job at IP Incorporated in Scottsdale

We are now hiring a self-motivated, energetic individual to fill our multi-functional Administrative Assistant position! We are one of the leading full-service marketing & client acquisition firms in the area, and we specialize in marketing & sales for a variety of clients through targeted campaigns. We have recently expanded our firm, adding several different divisions, and suddenly have an opening for an Administrative Assistant that must be filled right away!

As the Administrative Assistant, you will be primarily responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, and assisting and managing our social media profiles and online presence. 

Administrative Assistant Daily Responsibilities:

• Takes joy in sparking conversation, providing excellent candidate service, and organizing office flow and efficiency.
• You are a friendly face for the Team and any guest.
• Manage the applicant tracking system and other internal reports daily.
• Administer interview reminders, check-ins, and ensure the candidate's wait experience is positive, pleasant, and comfortable.
• Keep office and hiring managers on schedule.
• Manage reception appearance and ambiance by keeping the area tidy, clean, and organized.
• Contribute personal insight during all recruitment meetings regarding a candidate's engagement and attitude while waiting in the reception area.
• Collect and distribute mail & packages, and replenish office stationery and supplies as necessary
• Increase the retainment of candidates through the recruiting process due to creating an exciting first impression
• Plan, implement, manage and monitor our social media strategy in order to increase brand awareness and company marketing efforts

Administrative AssistantRequirements:

• Great Positive Attitude!
• Energetic and team-oriented.
• Self-motivated, punctual, and well organized. Must be detail-oriented.
• Outstanding oral and written communication skills.
• Good working knowledge of computer systems, such as Microsoft Word, Excel, and Outlook

The community that our team has built is voraciously inspiring. Our team is the key to our competitive edge. The team camaraderie built shines within, as well as outside of the office during our weekly team get-togethers. Other team bonding activities include team golfing events, bowling, dinners, laser tag, paint nights at the office, LOTS of virtual Zoom games, and probably everyone’s favorite, all-inclusive annual retreats.

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