Administrative Assistant Job at Sparks Wiz Limited in Orlando

About the job Administrative Assistant

Sparks Wiz Limited is a leading provider of engineering solutions, delivering innovative and sustainable projects across various industries. Our team of professionals is dedicated to excellence and committed to driving success for our clients. We are currently seeking a detail-oriented and proactive Administrative Assistant to join our team and support our daily operations.

The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a high level of organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will be a strong communicator, adept at problem-solving, and capable of maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Provide administrative support to the engineering team and management.
• Manage and coordinate schedules, appointments, and meetings.
• Prepare and edit documents, reports, and presentations.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and organize filing systems, both electronic and physical.
• Assist with project documentation, including contracts, proposals, and technical documents.
• Coordinate travel arrangements and accommodations for staff as needed.
• Support the HR department with onboarding new employees and maintaining employee records.
• Order and manage office supplies and equipment.
• Assist in organizing company events, meetings, and conferences.
• Perform other administrative tasks as required to support the team.

Qualifications:

• High school diploma or equivalent; Associates or Bachelors degree in Business Administration or a related field is preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment, such as printers and fax machines.
• Experience in the engineering or construction industry is a plus.

Personal Attributes:

• Professional demeanor and appearance.
• Reliable and punctual.
• Ability to maintain confidentiality.
• Proactive and willing to take initiative.
• Strong interpersonal skills.

What We Offer:

• Competitive salary and benefits package.
• Opportunity for professional growth and development.
• Collaborative and inclusive work environment.
• Engagement in exciting and innovative projects.

Job Type:

• Full time

Pay:

• $21.00 - $27.00 per hour

Expected hours:

• 40 hours per week

Benefits:

• 401(k)
• Dental insurance
• Health Insurance
• Life Insurance
• Paid time off
• Parental leave
• Retirement plan

Schedule:

• Monday to Friday

Work location:

• In person

Note: This position is open to candidates within the United states, Austin TX, Washington DC, Scottsdale AZ and Raleigh NC. People with a criminal record are encouraged to apply

Sparks Wiz Limited is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.