AllianceStaff is hiring: Administrative Assistant in Madison

Our client is looking for an experienced Administrative Assistant to join their expanding Madison, WI office. This role involves handling various administrative and marketing tasks to support the team.

WHY APPLY - Professional Development, Work-Life Balance (Hybrid), Community Involvement, Comprehensive Benefit Package.

Key Responsibilities:

Administrative Tasks:

• Schedule and organize meetings
• Coordinate webinar presentations
• Plan and organize internal events
• Arrange travel accommodations for staff, including flights, hotels, and ground transportation.
• Order and stock office and breakroom supplies, and keep the supply closet organized.
• Assist with new employee onboarding
• Handle incoming and outgoing mail and packages, including coordinating UPS/FedEx shipments.

Marketing Tasks:

• Collaborate with technical staff to develop proposals and presentations for clients.
• Manage the printing, binding, and delivery of proposals.
• Update internal systems (VantagePoint and Salesforce) with client and project details.

Qualifications:

• Bachelor's degree in business, communications, or a related field is preferred.
• At least 3 years of relevant administrative and/or marketing experience.
• Proficiency in Microsoft Office Suite
• Preferred experience using Adobe Suite, VantagePoint, and/or Salesforce
• Background in professional services consulting (engineering, architecture, construction, real estate development) is a plus.