Administrative Assistant Job at Russell Tobin in Boston

Administrative Assistant

Pride Health is hiring an Administrative Assistant for one of its clients in Boston, Massachusetts.

This is a 3-month contract with a possible extension with competitive pay and benefits.

Location – Boston, Massachusetts (02215)

Pay range - $20 - $23.50 per hour.

Length of assignment - 3 months (Possibility of Extension)

Shift and Schedule - Monday through Friday, 8:30 am – 5 pm.

Job Summary

The Administrative Assistant position will work with the ENT Department onsite at the Client’s Medical Center in Boston, MA. Provides administrative support to physicians in their clinical, academic, research, and leadership roles.

Job Duties

· Answers and screens telephone calls.

· Takes accurate messages or directs calls to the appropriate person. Greets and directs patients, families, visitors, and staff.

· Respond to requests promptly and provide clear, accurate information within the scope of knowledge and authority.

· Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments.

· Schedules patient appointments utilizing scheduling tools and resources.

· Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.

· Obtains patient information and materials as needed from referral sources.

· Prepares patient records for clinical activities and maintains patient records for physicians.

· Acts as liaison with other departments and external customers in a calm and supportive manner.

· Handles confidential information appropriately and explains policies and procedures when necessary.

· Maintains physician's administrative and clinical calendars.

· Types of correspondence, manuscripts, and documents that may require complex formatting.

· Composes routine correspondence.

· Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in the CCC system.

· Composes routine correspondence.

· Prepares and distributes materials for meetings and committees.

· Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).

Requirements

· High School diploma or GED required.

· Associate's degree preferred.

· 3-5 years related work experience required.

· Experience with computer systems required, including web-based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint, or Access.

· 2 references.

· 2 COVID-19 vaccines needed PLUS Booster - If the Candidate does not have one, this is fine. But if selected for the role, they will be expected to obtain a Vaccine!

· Flu Vaccine Needed.

· Ability to remain calm in stressful situations.

· Physical Nature of the Job: Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, and pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Benefits

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Equal Opportunity Employer

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.