Bethany is hiring: Administrative Assistant in Muskegon

Administrative Assistant

Requisition #: req14331

Location: Muskegon, MI

Hours: Part-time

AtBethany Christian Services, we believe families provide the strongestfoundation for care and connection. That's why we focus on strengthening andempowering families, always advocating for family-centered solutions to keepchildren safe. Our work began in 1944 with the care of a single child.Today, inspired by our faith, our aim is to demonstrate the love and compassionof Jesus in our services for children, youth, and families. Working atBethany means joining a team of nearly 2,000 dedicated professionals withdiverse skills, serving communities across the country. Together, we're unitedin our mission and these shared values: we're motivated by our faith, wesupport one another, we champion justice, we pursue excellence, and we're in itfor the long haul.

As an Administrative Assistant you will be primarily responsible for performing the required administrative and clerical tasks for the service unit. This individual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Greet and welcome visitors upon arrival with a positive attitude;
• Promptly address incoming calls and route them to the appropriate person;
• Receive and route incoming postal and inter-departmental mail;
• Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
• Perform administrative task, and other document gathering and filing;
• Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
• Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low;
• May be required to perform basic bookkeeping and accounting functions, as needed;
• Complete other duties as assigned.

QUALIFICATIONS:

• High School Diploma or equivalent;
• At least two (2) years of prior experience working in an office setting;
• Excellent verbal and written communication skills;
• Must have the ability to provide excellent and compassionate customer service;
• Ability to work independently and exercise a high level of confidentiality;
• Must be reliable with time sensitive deadlines and tasks;
• Working knowledge of office practices, procedures, and basic Accounting;
• Computer skills sufficient to perform essential functions includingknowledge of Microsoft Office suite.
• Must be 21 years old with a valid driver's license with at least 3 yearsdriving experience in the U.S. to operate a vehicle on behalf of Bethany. Mustalso pass a Motor Vehicle Records (MVR) check and maintain a reliable vehiclewith proof of adequate insurance coverage.
• Pass a criminal history screen, including state and local child protection agency registries;
• Subscription to and integration of the agency Statement ofFaith, Mission Statement, and Diversity, Equity and Inclusion Commitment.

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