Administrative Assistant Job at oneOncology in Nashville

OneOncology is positioning community oncologists to drive the future of cancer care through a patient-centric, physician-driven, and technology-powered model to help improve the lives of everyone living with cancer. Our team is bringing together leaders to the market place to help drive OneOncology's mission and vision.

Why join us? This is an exciting time to join OneOncology. Our values-driven culture reflects our startup enthusiasm supported by industry leaders in oncology, technology, and finance. We are looking for talented and highly-motivated individuals who demonstrate a natural desire to improve and build new processes that support the meaningful work of community oncologists and the patients they serve.

Job Description:

The Administrative Assistant provides high-level administrative and operational support to various research departments within OneR. This role reports to the VP, Clinical Research and is crucial in ensuring seamless coordination between departments, supporting all teams across OneR. The coordinator will manage day-to-day administrative tasks and ensure communication flow across teams.

Responsibilities

* Provide direct administrative support to the Clinical Research Team, including managing calendars, scheduling meetings, handling correspondence, and preparing reports.

* Organize departmental meetings, prepare agendas, take minutes, and follow up on action items.

* Assist the Clinical Research Team with project tracking, preparing presentations, and coordinating communication across departments.

* Serve as a liaison between the VP, research departments, and external stakeholders.

* Coordinate administrative activities across multiple research departments to ensure alignment and smooth project execution.

* Assist with interdepartmental communications, ensuring that all teams are updated.

* Assist with eBinder document uploading and maintenance.

* Other duties as assigned to help drive our mission of improving the lives of everyone living with cancer.

Key Competencies

* Strong organizational, multi-tasking, and project management skills.

* Strong communication and interpersonal skills.

* Ability to work cross-functionally to deliver on key initiatives.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.

Qualifications

* Bachelor's degree preferred.

* Experience in providing administrative support in a clinical research setting or healthcare organization is highly preferred.

#LI-AN1