Administrative Assistant Job at Landis, Hunsberger, GIngrich & Weik, LLP in

Medium size and well established law firm seeks an administrative assistant who will work directly with two attorneys, supervising their appointments and incoming phone calls and also taking on both routine office tasks and special projects.

DUTIES AND RESPONSIBILITIES (illustrated by typical activities):

• Greets and directs clients appropriate parties within the firm. Maintains polite and professional communication via phone, e-mail, and in person.
• Answers phone, schedules appointments; gives information to callers; composes and prepares correspondence; performs functions of scanning, faxing, and photocopying; reads and routes incoming mail; and performs other administrative and clerical duties.
• Composes and prepares routine and assigned correspondence, memos, etc. When appropriate, answers email.
• Assists with miscellaneous office administrative duties.
• Anticipates the needs of others in order to ensure their seamless and positive experience.
• Maintains confidentiality in all matters within the organization with respect to confidential information, personnel, and clients.

EDUCATION and/or EXPERIENCE: Flexible.

CREDENTIALS: Notary certification eligibility is a plus - we will train and fund the notary credentialing.

OTHER SKILLS AND ABILITIES:

• Strong organizational and administrative skills are essential.
• Ability to manage several projects at one time.
• Organized and able to work in a fast-paced environment.
• Ability to problem-solve and address administrative issues before they arise.
• Professional and diplomatic demeanor with people.
• Ability to type at a reasonable pace and advanced knowledge of Microsoft suite software (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong attention to detail in work duties and communication.
• Desire to be proactive and create a positive experience for others.