Novus Group

Administrative Assistant Job at Novus Group in Pittsburgh

Novus Group, Pittsburgh, PA, United States

Job Description

Novus Group is your advocate to DIRECT HIRE positions with a multibillion-dollar organization. We partner with the employer to help you make any resume revisions, interview preparation, and compensation negotiation to get your foot in the door. We meet with the employer to get feedback on your resume, your interviews, and all facets of your candidacy…ALL AT NO COST TO YOU! The Company pays our fees to help develop talent all the way through the employment lifecycle up to and including the offer of employment.

Employees of this organization can enjoy the following benefits and much more!

Caregiving support for childcare/elderly family members

Paid time off up to 5 weeks

Student Loan Refinancing / forgiveness

Medical, Dental, Vision and other coverages

Up to 8% retirement savings match

Up to $6,000 per year in Tuition Assistance to you and your immediate family

Adoption Assistance, Pet Insurance and Retail Perks & Discounts

Ongoing learning

Accelerated Career Path

Flexible work arrangements

7 holidays per year

PTO buy back and selling excess, when eligible

Administrative Assistant – Pittsburgh, PA 15219 (4 days per week IN OFFICE; 1 day per week work from home)

Full-time hire as an employee of the Company with full access to benefits
Monday – Friday – Daylight – 8:30 a.m. – 5:00 p.m.
$18.00 - $21.00 per hour as new employee (performance raises available, after hire)
After hire, additional performance-based increases in compensation can be earned up to $28 per hour

Must have at minimum all of the following:

High School Diploma or equivalent
Minimum 1 year work experience in administrative support role - REQUIRED
Microsoft Office Suite proficiency required
Proficiency with word processing, e-mail, Outlook calendar functions, Excel Spreadsheets, PowerPoint Presentations, and database software

Purpose of the Position:

Under general supervision, the Administrative Assistant provides varied administrative support to a department, a group of professionals, or multiple departments. Duties for this position include, but are not limited to, entering requisitions into the department’s system(s), scanning, working with various reports, organizing information, and other general clerical support tasks.

Successful candidates will have: minimum of HS Diploma or equivalent (required), Minimum 1 year of administrative experience (required)

Responsibilities:

Under direct supervision, provides general administrative support to a department or group of professionals.
Orders office supplies and maintains office equipment.
Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
Answers, screens, and routes incoming calls and messages. Responds to routine questions.
Maintains supervisor’s calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
Greets, screens, and directs visitors to appropriate staff member.