Apollo ITS is hiring: Administrative Assistant in Orlando

Title: Administrative Assistant
Location: Orlando, FL
Duration: 12+ Months
Type: Contract

WORK HOURS:
The days and times for the position can be flexible based on the candidate's need, however we would like it to be a set schedule that occurs during normal business hours (8am-5PM ,M-F). (example: 8am-12pm Monday through Friday or 1pm-5pm Monday through Friday, etc.)

Job Description:
CANDIDATE RESPONSIBILITIES:

• Serves as assistance to the Region Program Office Manager
• Prepares travel reimbursements
• Prepares expense reimbursement vouchers
• Make travel arrangements
• Maintains calendars and makes appointments with or without consultation
• Receiving and completing complex work assignments with a minimum of instruction
• Ability to organize ones time and resources in order to accomplish assigned duties
• Functions as a Procurement Agent for the Program Office and other Departments as needed
• Serves as a back-up person for front desk duties

HUMAN RESOURCE DUTIES:

• Research, price and purchase office supplies
• Creates vacancy announcements and monitors activity regarding the hiring process
• Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package
• Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage ** Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up
• Assists the training office in organizing in-service trainings, issues certificates, etc.
• Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office.

SKILLS:

• Preferred minimum of 2 years working as an Administrative Assistant or similar positions.
• Data processing, Data entry, detailed-oriented, ability to work alone as well as working with a team. Responsible with own workload and capacity to maintain workflow in a timely and responsible manner.
• Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams.
• Other computer applications such as Adobe PDF, Windows, Etc.
• Preferred Knowledge in Human Resources, Budget/Finance, General Services.