RAYUS Radiology
Administrative Assistant Job at RAYUS Radiology in Minneapolis
RAYUS Radiology, Minneapolis, MN, United States
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RAYUS Radiology is looking for an Administrative Assistant to join our team. Responsible for providing administrative and clerical duties in a professional and efficient manner. Duties consist of general office tasks including monitoring and ordering corporate supplies and providing general support to the corporate office, executive assistant and the leadership team. Part-Time, Monday thru Friday - 8:00 AM - 2:00 PM.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Creates a positive experience for every customer.
(55%) General Administration
•Monitors voicemails and emails several times daily
•Managers incoming and outgoing mail and packages; forwards mail/packages to appropriate department
•Greets guests and directs them to the correct destination as well as contacts the team members guests are meeting
•Makes copies of correspondence or other printed material
•Maintains lobby and support center appearance
•Works with outside vendors for service repair calls (i.e. Coffee machine, copiers, etc.)
•Handles miscellaneous building management maintenance requests
•Provides support to Executive Assistant(s)
•Assists corporate staff with management of schedules, travel arrangements, and expense accounts
•Handles confidential and non-routine information
•Files appropriate documentation on a timely basis
(40%) Supply Maintenance and Orders
•Monitors, maintains and orders supplies from various vendors for general office, break room and conference room supplies
•Keeps common management work areas and offices clean and organized
•Orders corporate business cards, stationary, and name tags
(5%) Completes other tasks and projects as assigned
COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:
•Knowledge of and adherence to company policies and protocols
•Knowledge of and adherence to HIPAA and safety guidelines
•Skill in organizing and prioritizing work and following assignments through to completion
•Skill in written and verbal communication
•Ability to positively represent the company through a professional and pleasant phone presence
•Ability to work independently and in a team environment
•Ability to work in a fast-paced environment and meet established deadlines
•Ability to be flexible and adaptable to constant change
•Ability to effectively handle details with accuracy
•Ability to manage schedule to ensure work is completed
•Ability to deliver high quality customer service to internal and external customers by communicating with integrity and compassion
•Ability to convey complex subject matter clearly and engagingly
•Ability to remain calm in difficult situations
•Ability to effectively use strong analytical and problem solving skills
•Ability to handle sensitive and confidential situations with poise, tact and diplomacy
•Ability to represent the company in a professional and ethical manner
SUMMARY OF QUALIFICATIONS:
Required:
•Data entry experience
•Ability to type 60 wpm
•Advanced Microsoft Office Suite experience, including excel and powerpoint
•Excellent verbal, writing and presentation skills
WORKING CONDITIONS:
•Requires the use of office equipment, such as computers, telephones and copiers
•Requires computer related activities for extended periods of time
•Requires the ability to see, hear, speak, write and key
•Requires the ability to lift and/or move up to 30 pounds
RAYUS Radiology is looking for an Administrative Assistant to join our team. Responsible for providing administrative and clerical duties in a professional and efficient manner. Duties consist of general office tasks including monitoring and ordering corporate supplies and providing general support to the corporate office, executive assistant and the leadership team. Part-Time, Monday thru Friday - 8:00 AM - 2:00 PM.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Creates a positive experience for every customer.
(55%) General Administration
•Monitors voicemails and emails several times daily
•Managers incoming and outgoing mail and packages; forwards mail/packages to appropriate department
•Greets guests and directs them to the correct destination as well as contacts the team members guests are meeting
•Makes copies of correspondence or other printed material
•Maintains lobby and support center appearance
•Works with outside vendors for service repair calls (i.e. Coffee machine, copiers, etc.)
•Handles miscellaneous building management maintenance requests
•Provides support to Executive Assistant(s)
•Assists corporate staff with management of schedules, travel arrangements, and expense accounts
•Handles confidential and non-routine information
•Files appropriate documentation on a timely basis
(40%) Supply Maintenance and Orders
•Monitors, maintains and orders supplies from various vendors for general office, break room and conference room supplies
•Keeps common management work areas and offices clean and organized
•Orders corporate business cards, stationary, and name tags
(5%) Completes other tasks and projects as assigned
COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:
•Knowledge of and adherence to company policies and protocols
•Knowledge of and adherence to HIPAA and safety guidelines
•Skill in organizing and prioritizing work and following assignments through to completion
•Skill in written and verbal communication
•Ability to positively represent the company through a professional and pleasant phone presence
•Ability to work independently and in a team environment
•Ability to work in a fast-paced environment and meet established deadlines
•Ability to be flexible and adaptable to constant change
•Ability to effectively handle details with accuracy
•Ability to manage schedule to ensure work is completed
•Ability to deliver high quality customer service to internal and external customers by communicating with integrity and compassion
•Ability to convey complex subject matter clearly and engagingly
•Ability to remain calm in difficult situations
•Ability to effectively use strong analytical and problem solving skills
•Ability to handle sensitive and confidential situations with poise, tact and diplomacy
•Ability to represent the company in a professional and ethical manner
SUMMARY OF QUALIFICATIONS:
Required:
•Data entry experience
•Ability to type 60 wpm
•Advanced Microsoft Office Suite experience, including excel and powerpoint
•Excellent verbal, writing and presentation skills
WORKING CONDITIONS:
•Requires the use of office equipment, such as computers, telephones and copiers
•Requires computer related activities for extended periods of time
•Requires the ability to see, hear, speak, write and key
•Requires the ability to lift and/or move up to 30 pounds