Administrative Assistant Job at REQ Solutions in Atlanta

Job Title: Administrative Assistant II

Location: 14th floor of 756 W Peachtree St NW, Suite 1400, Atlanta GA,30308

Duration: 3 months on w2

Shift time: The hours for this position are Monday through Friday, 8:30 am to 5:00 pm, with a 30-minute lunch break.

Job Description:

• Seeking someone with an administrative background and some knowledge of Facilities to assist with reception coverage and various office tasks.
• Ideally, this candidate should be flexible, possess a positive attitude, and be comfortable managing varied responsibilities throughout the workday.
• This is only a 3-month temp role with no plans to convert. High school diploma is a must, and some secondary education would be preferred but not required with the right candidate.
• We prefer candidates who have a few years of work experience and an understanding of how an office environment operates, rather than those who are just out of high school.

Experience Level:

• 3-5 years Performs a variety of administrative functions.
• Schedules appointments, gives information to customers, and takes dictation.
• Composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• May assist with compiling and developing the annual budget.
• Requires a high school diploma with 0-2 years of experience in the field or in a related area.
• Has knowledge of commonly-used concepts, practices, and procedures within a particular field.
• Relies on instructions and pre-established guidelines to perform the functions of the job.
• The ideal candidate should also possess a fundamental understanding of facilities support.
• This includes basic knowledge of building maintenance oversight, safety protocols within an office setting, and general upkeep of facilities.
• The candidate should be able to identify and address common issues within a facility, ensuring a safe and efficient working environment.
• In addition, strong communication and organizational abilities are essential.
• The candidate should be capable of coordinating with external vendors, managing schedules for routine maintenance, and documenting all activities systematically.
• Being proactive, detail-oriented, and having a problem-solving mindset are key traits for success in this role.
• The ideal candidate should be able to work independently as well as part of a team, demonstrating reliability and a commitment to maintaining the highest standards of facility operations.
• Works under immediate supervision and will report to a supervisor or manager.