Administrative Assistant Job at Aerotek in Jacksonville

Overview: Actalent is seeking an Administrative Assistant / Center Coordinator to join our team at our Jacksonville, FL Corporate office! Compensation: $20. 19 Bonus up to $1,000 per quarter Schedule: Internal | Permanent Full Time | 8:00 Am - 5:00 PM Hybrid | 4 days in-office, 1 day remote Job Summary The OSG Center Coordinator's primary responsibility is to support the OSG (Operations Support Group) while providing superior customer service, administrative support, event/meeting coordination, and a high level of reporting support. Essential Functions Provide administrative support to all OSG employees as well as Actalent employees in the West Coast Corporate facility. Maintain, order and organize all office supplies. Act as the point of contact for all system/building related issues for Actalent in the West Coast Corporate facility. Assist with mail services for Actalent West Coast Corporate facility. Administrative coverage/partnership with the local admins in both centers Maintain active employee list/organizational chart and seating location detail. Including management of WISP software. Partner with the OSG Floor Trainers and Supervisors to manage the office related onboarding and offboarding activities for internal employees including supply/desk set-up and clearing, name tag updates, etc. OSG departmental reporting including but not limited to- OSG Aging Report In Process Report EID Clean-up Report Spread Adjustment Report Leave Accrual Report, BUR Report Write-Off/Reapply Reportetc. Manage meeting room calendars Partner with OSG leadership to assist in scheduling and coordinating meetings and conference. These tasks could include room and meeting logistics, note taking, agenda creation, meal ordering, etc. Qualifications Bachelor's Degree preffered 6 months+ of experience as an Admin or Business Operations Associate preffered Ability to build strong partnerships with all internal customers, both in their own office and from a distance Self-starter/initiator/natural team player Ability to balance individual workload through effective time management, prioritization and organizational skills Ability to communicate effectively and provide follow up Action and detail oriented; able to prioritize while handling multiple tasks Seeks growth and self-improvement About Actalent With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021. Our Culture The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by: Bringing their best selves to work every day in terms of caring, competitive spirit and character Leading by example and working with purpose and pride Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves Our Commitment Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups. Actalent PRIDE Empowered Women at Actalent BIPOC Military and First Responder Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships) Our Corporate Social Responsibility Strategic Partnerships We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners: BEYA - Black Engineer of the Year Awards SHPE - Society of Hispanic Professional Engineers Women of Color Stem Conference Linkage's Women in Leadership Institute Girlstart SAE Foundation SMASH National Urban League SASE - Society of Asian Scientists and Engineers Allegis Group Foundation The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program. Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | https://www.linkedin.com/company/actalentservices #actalentinternal #LI-Onsite Actalent is an equal opportunity employer.