Administrative Assistant Job at PGS Worldwide in San Diego

PGS Worldwide is actively seeking a skilled Administrative Assistant to support ongoing projects for an Aerospace leader in San Diego, CA. This is an initial 12-month contract-to-hire opportunity and I will respond immediately to all qualified candidates.

Job Description:

CCCB weekly meeting update reports. Receive all overtime reports from Trades and Operations teams to generate Weekend Overtime Report. Attend Weekly Resource Meetings on Fridays to review overtime reports. Distribute all RCC, ATP, MODs internal -Trades. Process all Class F estimates as received. Create and maintain Lead Sheet for each project, create specification folders, download specs & drawing for each project. Generate CFRs received by Subcontractors. Correct CFRs that are reflecting error in SRDAP/NMD and recycle & re-submit promptly. Monitor all emails daily and any recycled error CFRs that were resubmitted via NMD. Distribute all PCFs to Subcontractors. Manually input all answers in SRDAP received by SWRMC personnel or Prime contractors other than BAE SDSR & distribute. (*Note certain availabilities have different processes for i.e. DDG1000, CVNs and PSAs) Download reference & drawing from SRDAP. Generate ServiceNow ticket w/IT & SWRMC when CFR/IDRs errors cannot be corrected that day. Check SRDAP for answers & distribute internally and to all trades. Create specification binders for Area Managers for all projects as requested. Monitor and maintain Area Managers assignments (work items) updated in SRDAP. Await new direction and process for IFS regarding RCCs and Specs Coordinate and set up all 25%, 50%, 75% & 100% conference meetings and briefs. Troubleshoot all errors within SRDAP, IFS and Doc Locator.

Requirements:

• High School Diploma or equivalent


• US Citizenship


• Time management


• Attention to detail


• Communication skills


• Organizational skills


• Problem solving skills


• Customer service skills


• Scheduling Adaptability Interpersonal Communication skills


• Computer literacy


• Multi-tasking MS Office


• Proven administrative experience


• Superb written and verbal communication skills


• Strong time-management skills and multi-tasking skills


• Aptitude for learning new software and in-house systems

Job ID: 6825

Military veterans and transitioning military members are encouraged to apply to all PGS Worldwide positions. All of our jobs are military-friendly, and we work with leaders in Aerospace who rely on your military expertise to support mission-critical programs nationwide. As a Veteran Founded company, we know that the military has given you the skills and training you need to succeed in positions like this, and we want to support your success in the civilian sector however we can. We thank you for your service and humbly offer our own in return by helping you take your career to the next level.