Administrative Assistant Job at Lincoln Property Company in Charlotte

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

We are seeking a proactive and organized Administrative to provide comprehensive support to senior executives while also assisting with administrative tasks across our Charlotte office and the Corporate Advisory & Solutions department. This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules.

Responsibilities:

• Manage executive calendars and coordinate meetings, ensuring effective scheduling and communication.
• Prepare and process expense reports in a timely and accurate manner.
• Attend occasional meetings, take detailed notes, and ensure follow-ups and action items are tracked and completed promptly.
• Maintain organized filing systems, both digital and physical, for important documents and correspondence.
• Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment.
• Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks.
• Maintain confidentiality while handling sensitive company and personal information for executives.

Desired Competency, Experience and Skills:

• Bachelor's degree in Business Administration, Communications or a related field preferred, or equivalent experience.
• Preferred 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management.
• Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software.
• High level of accuracy in managing schedules, preparing documents, and tracking tasks.
• Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously.
• Ability to maintain discretion and confidentiality when handling sensitive company and personal information.
• Ability to anticipate needs, troubleshoot issues, and provide creative solutions.
• Comfortable working independently as well as collaboratively within a team environment.
• Flexibility to adjust to changing priorities, shifting deadlines, and executive needs.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

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Pay Range

$23-$26 USD

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.