Administrative Assistant - Preschool Job at Davidson Academy in Nashville

Description:

Summary

The Administrative Assistant provides essential clerical and office support for the smooth day-to-day operations of Davidson Academy Preschool. This role facilitates effective communication, maintains organized records and files, and ensures the front office creates a warm, welcoming environment for students, families and visitors.

Reports To: Preschool Director

Key Responsibilities:

Reception & Front Office Management

• Greet and assist all parents/visitors with a friendly, service-oriented demeanor
• Answer incoming phone calls, emails, and general inquiries professionally
• Monitor and respond to general preschool email inbox communications
• Receive, sort and distribute mail/deliveries daily
• Maintain organized front desk workspace and attractive reception area

Administrative Support

• Type and prepare correspondence, forms, reports and other materials as needed
• Coordinate substitutes for teachers who are unable to attend work.
• Update and maintain accurate student records, databases and filing systems
• Order and manage inventory of office supplies
• Schedule appointments, meetings and organize Director's calendar
• Make outgoing phone calls to communicate with parents as directed
• Assist in planning logistics for special preschool events and programs

General Office Duties

• Perform daily opening and closing duties for the main preschool office
• Monitor security cameras/cameras and door access system
• Handle petty cash transactions, basic bookkeeping and accounting support
• Setup AV equipment and make copies/scans as needed
• Supervise and monitor students waiting in main office area
• Provide general office clerk duties, errands and special projects as assigned

Requirements:

STATEMENTS OF FAITH

• We believe God has revealed Himself, His purposes, and His ways in the Bible, which is therefore absolute in its truth and authority over daily living.
• We believe God is one, absolute in power and authority over all people. He has revealed Himself as Heavenly Father and is the first person of the Trinity.
• We believe Jesus Christ is the second person of the Trinity, the physical embodiment of God; He is fully God and fully man, a mystery that calls us to worship.
• We believe the Holy Spirit is the third person of the Trinity. He is the invisible and contemporary presence of God.
• We believe all human kind are separated from God by sin and are in need of a Savior.
• We believe salvation comes only through belief (faith) in Jesus Christ as revealed in Scripture, His virgin birth, His sinless life, His sacrificial death upon the cross and His resurrection from the dead.
• We believe Christians should live their lives in a community, as members of a body of believers, and in subjection to the will of God, holding one another accountable for their decisions and choices and offering encouragement and prayer support in all things.

Qualifications:

• High school diploma or equivalent required; college coursework a plus
• Prior administrative/office experience in a school or related setting preferred
• Strong computer skills with proficiency in Microsoft Office Suite
• Excellent communication abilities, both written and verbal
• Outstanding organizational skills and attention to detail
• Professional, friendly demeanor for interacting with young children and families
• Commitment to Christian values and enthusiasm to support the school's mission