Housing Authority of Baltimore City
Housing Authority of Baltimore City is hiring: Administrative Assistant in Balti
Housing Authority of Baltimore City, Baltimore, MD, United States
About Us
Founded in 1937, The Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership.
Position Summary
The primary purpose of this position is to under general supervision an employee in this class performs responsible administrative and clerical support work for the area in which the incumbent will be employed. Work includes preparing correspondence, maintaining files and records, preparing contract documents, screening calls, typing correspondence, and coordinating the work of subordinate clerical staff. Performance of the duties requires excellent clerical skills, sound judgment, and the ability to act independently.
All activities must support the Housing Authority of Baltimore City ("HABC" or "Authority") mission, strategic goals, and objectives.
Major Duties
Minimum Education, Training and/or Experience
Associate degree in Secretarial Science, Office Management, Business Administration or related field(s), preferred but not required. High school diploma is required. A minimum of 2 years of experience in administrative or responsible clerical work is required, and preferably including one year in a supervisory capacity. An equivalent combination of education, training, and experience may be considered.
Special Requirements
Other Requirements
You must successfully pass a prescreening investigation, including employment and education verification.
Probationary Period: This is a full-time permanent position. Upon employment, you will be required to serve a 6-month probationary period.
FOR INTERNAL CANDIDATES ONLY: Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is successfully completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization.
If you are currently under the progressive disciplinary process, you may not have the chance to be considered for a promotion (s) within HABC. Please review the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for more information on the disciplinary process.
Benefits
We offer a competitive package of employee benefit programs that supports recruitment and retention objectives and is designed to meet the diverse and changing needs of our employees. HABC's comprehensive benefit package includes:
All new employees are required to receive at least one COVID-19 vaccination shot in a two-shot series or be fully vaccinated prior to the date of hire.
This posting will remain active until November 18th, 2024.
Founded in 1937, The Housing Authority of Baltimore City (HABC) has kept the promise of public housing alive. It has done so by maintaining and modernizing its buildings and enriching the lives of its residents through innovative social services, recreational and educational programs, and job training initiatives. What makes HABC successful is the dedication of its employees and its history of strong leadership.
Position Summary
The primary purpose of this position is to under general supervision an employee in this class performs responsible administrative and clerical support work for the area in which the incumbent will be employed. Work includes preparing correspondence, maintaining files and records, preparing contract documents, screening calls, typing correspondence, and coordinating the work of subordinate clerical staff. Performance of the duties requires excellent clerical skills, sound judgment, and the ability to act independently.
All activities must support the Housing Authority of Baltimore City ("HABC" or "Authority") mission, strategic goals, and objectives.
Major Duties
- Maintains the flow of work within the office.
- Plans, organizes and maintains the daily routine in the office.
- Provides administrative support to the office. Work includes typing, reading, editing, processing information, and typing correspondence etc.
- Transcribes meeting minutes and types agenda; distributes back-up information and agenda.
- Inputs data into computer to generate status reports.
- Orders some supplies and materials.
- Attends meetings as necessary.
- Answers telephone inquiries from the staff, outside organizations, residents and the general public.
- Schedules meetings; answers telephone inquiries; types a variety of letters, forms, memos and other forms of correspondence for staff; creates, maintains, and updates various spreadsheets.
- Schedules telephone coverage and assigns typing projects.
- Maintains complex filing systems for ongoing files.
- Performs other duties as assigned.
Minimum Education, Training and/or Experience
Associate degree in Secretarial Science, Office Management, Business Administration or related field(s), preferred but not required. High school diploma is required. A minimum of 2 years of experience in administrative or responsible clerical work is required, and preferably including one year in a supervisory capacity. An equivalent combination of education, training, and experience may be considered.
Special Requirements
- Possession of a valid Maryland driver's license.
- Must be able to be covered under the Authority's fidelity bond.
- Must be able to be covered under the Authority's vehicle insurance policy.
Other Requirements
You must successfully pass a prescreening investigation, including employment and education verification.
Probationary Period: This is a full-time permanent position. Upon employment, you will be required to serve a 6-month probationary period.
FOR INTERNAL CANDIDATES ONLY: Current HABC employees who are on probation, whether due to initial new hire status (6 months) or promotion (3 months), will have the opportunity to apply for other roles within HABC once their probationary period is successfully completed. This allows time for growth, development, and the demonstration of their skills and commitment, paving the way for new opportunities within the organization.
If you are currently under the progressive disciplinary process, you may not have the chance to be considered for a promotion (s) within HABC. Please review the Manual of Personnel Policies or the applicable Collective Bargaining Agreement for more information on the disciplinary process.
Benefits
We offer a competitive package of employee benefit programs that supports recruitment and retention objectives and is designed to meet the diverse and changing needs of our employees. HABC's comprehensive benefit package includes:
- Paid Holidays
- Paid Vacation
- Medical Insurance
- Dental Insurance
- Life Insurance
- Vision Insurance
- Pharmacy Coverage
- Retirement Program
All new employees are required to receive at least one COVID-19 vaccination shot in a two-shot series or be fully vaccinated prior to the date of hire.
This posting will remain active until November 18th, 2024.