Administrative Assistant I Job at Galveston College in Galveston

Job Summary

Assists in the everyday operation of the assigned office. Performs a variety of support duties which requires a range of skills and knowledge of organizational policies and procedures while maintaining a confidential environment.

Essential Functions

• Performs all secretarial duties required by the Supervisor to support all special projects;
• Maintains a schedule of appointments for the Supervisor;
• Assists with processing in-coming and out-going mail, including email;
• Plans daily to accomplish the assigned tasks along with routine jobs to meet established deadlines;
• Schedules meetings for committees or sub-committees called by the Supervisor, issues notices, agendas, and serves as the secretary for these committees;
• Keeps accurate electronic records of monthly ledgers noting expenditures, account transfers, and remainder in each account;
• Creates and maintains course master database and semester schedules in the computer system;
• Exercises professionalism in use of correct grammar, work attendance habits and attire;
• Maintains confidentiality of information exposed to in the course of business regarding students, supervisors or other employees;
• Contributes to a safe educational and working environment by participating in all drills and training and being prepared to take action should a health or safety emergency occur;
• Requires the kind of teamwork, supervision, and personal interaction, that cannot be had in a home office situation; therefore, regular and predictable on-site attendance is a job requirement.
• Other duties as assigned.

Minimum Education, Skills and Ability

• Must possess a High School Diploma or GED (Associate Degree preferred) with two years secretarial experience, office training, or related experience;
• Must possess excellent knowledge and experience using Microsoft Word, Microsoft Office, Excel, and Access;
• Must be able to structure work assignments to produce maximum quality and quantity with a minimum of supervision;
• Must possess a cooperative attitude and a dedication to the mission of the College, along with the ability to communicate well with people and to maintain harmonious working relationships.
• A general knowledge of College operations and procedures coupled with a strong working knowledge of computer skills to include new software the College acquires.

Work Environment

• Work primarily in a climate controlled environment with minimal safety/health hazard potential. Sedentary, sitting, walking, occasional lifting (overhead, waist level) from floor, bending, frequent near vision use for reading and computer use; frequent stressful conditions (cardiovascular).

Special Requirements

• Subject to a criminal background check prior to employment.