Executive Administrative Assistant Job at Hidden Hill Hospitality in Los Angeles

Job Description: Executive Assistant

Location: Los Angeles, CA

Company: Hidden Hill Hospitality Construction & Renovations

Position: Executive Assistant to the President

About Us: We are a leading hospitality hotel renovation & construction firm based in New York & Los Angeles, dedicated to delivering high-quality construction projects for the hospitality industry. Our team is committed to excellence, innovation, and client satisfaction.

Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our President. The ideal candidate will have exceptional organizational skills and the ability to manage a variety of multiple tasks efficiently. This role involves coordinating schedules, managing emails, preparing project budgets, estimating and conducting site visits.

Key Responsibilities:

• Schedule Management: Coordinate and manage the President's daily schedule, including meetings, appointments, and travel arrangements.
• Email Management: Monitor and respond to emails on behalf of the President, ensuring timely and professional communication.
• Budget Assistance: Assist in preparing and managing budgets, tracking expenses, and ensuring financial accuracy.
• Site Visits: Organize and accompany the President on site visits, taking notes and ensuring follow-up on action items.
• Administrative Support: Provide general administrative support, including document preparation, filing, and office organization.
• Communication: Act as a liaison between the President and internal/external stakeholders, maintaining clear and effective communication.
• Project Coordination: Assist in coordinating construction projects, ensuring timelines and deliverables are met.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Procore, Microsoft Office Suite (Project, Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in the construction or hospitality industry is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work with a dynamic and innovative team.
• Professional development and growth opportunities.

How to Apply: Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to brianb@hiddenhillhospitality.com.