MSCCN is hiring: Administrative Assistant II in Fairfax

Administrative Assistant II Print ( Apply Administrative Assistant II Salary $40,419.39 - $67,366.62 Annually Location FAIRFAX (FJ11), VA Job Type FT Hourly W BN Job Number 24-02573 Department Police Opening Date 11/02/2024 Closing Date 11/8/2024 11:59 PM Eastern Pay Grade S13 Posting Type Open to General Public Description Benefits Questions Job Announcement This position provides administrative support to the Criminal Investigation, Cyber and Forensics Bureau. Supports the operation needs of investigative squads and requires a well-motivated, independent working individual to serve within the Criminal Investigation, Cyber and Forensics Bureau. Completes time and attendance for self as well as reviewing for the squads. Must be able to perform a variety of administrative duties such as composing and processing business correspondence and meeting agendas/minutes. Must also possess strong organizational and prioritization skills and the ability to use discretion and good judgment when dealing with sensitive issues and handling inquiries. Follows instructions and understands office processes. Interacts effectively, works well in a team atmosphere and assists in other areas of the workflow process as needed. Handles routine administrative tasks (e.g., supplies inventory, purchasing, data entry, correspondence, Telestaff) daily. Must be able to work well with others, multi-task, receive direction, and meet all deadlines. Serves as back-up for duties of other Administrative Assistant II's (AA II's) absence, including entering time and attendance and running reports, intermittently answering telephones, and making sure messages are delivered to appropriate department/persons and accepting and processing subpoenas in a timely manner. Must have effective oral and written communication skills. The assigned functional areas of this position are General Administrative, and Payroll. Illustrative Duties (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.) General Financial Duties Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval; Compiles and maintains daily and weekly totals, reports, and financial statements; Reconciles statements; Establishes, revises and maintains accounting documents and files. Fiscal Administration Performs data entry into corporate system, e.g., routine posting and billing. Reviews completed forms for accuracy and completeness; May perform inquiries in internal and external databases to determine discrepancies. Accounting Performs inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems; Performs basic calculations. Purchasing Orders, inventories, receives, and/or shelves routine supplies; Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies; Tracks expenditures. Scheduling & Coordinating for Others Notifies all participants of meetings and other functions in advance; Schedules routine meetings. Communication Produces and electronically distributes simple documents (e.g., flyers). Office Management Maintains a system for tracking the progress of work; Orients new employees on procedures and systems. General Administrative Performs alpha and/or numeric filing; Performs simple screening and sorting of mail; Is responsible for sending dated material. Receptionist/Public Contact Refers calls; Greet visitors; Gives standard information in response to phone or in-person inquiries; Acts as back up to other administrative positions. Word Processing/Typing Keys/types form letters, labels, simple documents and correspondence; Proofs spelling. Information Systems/Software Performs data entry into multiple screens. Payroll Verifies employment on a countywide basis; Inputs simple or occasional Human Capital Management Enterprise Resource Planning system entries, with review of supervisor (e.g., simple T&A). Personnel Types forms; Updates personnel data; Sets up agency personnel files; Prints out and distributes personnel documents; Files critical records (e.g., performance evaluations, PARS). Required Knowledge Skills and Abilities (The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.) Knowledge Knowledge of a variety of standard office procedures; Knowledge of specific unit terminology; Knowledge of work done in related departments. Communication Ability to read and comprehend relevant documents. Information Abilities Ability to process and integrate simple data. Interpersonal Abilities Ability to establish and maintain effective working relationships with both external and internal contacts. Purchasing and Accounting Ability to perform inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems. Personnel and Payroll Understanding of the basic PRISM functions; Ability to perform inquiries (e.g., check personnel data) in Human Capital Management Enterprise Resource Planning system. Word Processing/Typing Basic skills in the use of Microsoft Word. PC Skills Basic skills in the use of applicable Microsoft software. Employment Standards MINIMUM QUALIFICATIONS: Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s). PREFERRED QUALIFICATIONS: Previous public sector experience. Proficiency with Microsoft Office Outlook, Word, and Excel. Strong interpersonal skills and great customer service. Excellent attention to detail. CERTIFICATES AND LICENSES REQUIRED: None. NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer. PHYSICAL REQUIREMENTS: Employment contingent on completion of background investigation and employee is subject to random drug testing. Work requires the ability to operate keyboard-driven equipment and to sit for long periods. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise. The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home ( Spanish, Asian/Pacific Islander, Indo-European, and others ( ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY. #LI-SP1