Executive Administrative Assistant Job at Catholic Charities of Southern Missour

Executive Administrative Assistant

Location: Springfield, MO

Department/Program: Administrative

Reports To:  Chief Executive Officer

Primary Shift:  M-F, 8:00 am – 5:00 pm

Job Classification: Full -Time

FLSA Classification: Exempt

Salary: $44,000 - $46,500 per year

Travel Required (Y/N, %):  Y, 20%

Why you’ll love this position:

Do you enjoy making the impossible possible? Conquering daily unknowns while thriving as an eternal learner? Finding the pieces to start the puzzle? Be an instrument in helping others succeed as they assist the vulnerable and in need across our communities as the Executive Administrative Assistant to our CEO.

What you’ll do:

• Manage and prioritize the CEO’s calendar, scheduling meetings and ensuring timely follow-ups.
• Act as the primary point of contact for internal and external communications on behalf of the CEO. Also, act as the initial, primary point of contact for the executive leadership team housed at our administrative headquarters.
• Coordinate and assist in preparing for board of directors’ meetings, including scheduling, agendas, meeting content, note-taking, and minutes. Manage board-related correspondence and follow-up.
• Draft, proofread, and edit reports, presentations, and correspondence.
• Prepare and support meetings, including logistics, agendas, and attendee communications. Attend meetings and take detailed notes.
• Maintain confidential files and records in compliance with organizational policies.
• Act as the agency’s digital manager, ensuring logical storage and retrieval of business-related documents, standard operating procedures, and policies.
• Oversee office supplies and vendor relationships related to the CEO's office and administrative headquarters.
• Assist in planning organizational events, fundraising activities, and public appearances for the CEO.
• Support the CEO with special initiatives, business operations projects, and other duties as assigned.
• Performs other related duties as assigned. 

Catholic Social Teachings

Possesses a strong commitment to the mission of Catholic Charities, including the understanding of Catholic Social Teaching and the ability to demonstrate the philosophy and values of the agency.  The identity of the agency is clearly Catholic, and as such, Catholic Charities adheres to the social and moral teachings of the Catholic Church.

All you need for success:

Minimum Qualifications

Required:

• High School diploma.
• Minimum of 3 years in executive-level administrative support, preferably in a non-profit setting as a self-starter
• This position requires a valid driver’s license, a reliable vehicle, and proof of insurance.

Preferred:

• Bachelor’s degree.
• Direct experience in supporting executive or leadership-level roles.

Physical Requirements

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker will sit most of the time, the job is rated for Light Work.

Application Time Period

Start Date:   11/27/2024

Priority Date:  12/31/2024

Job ID 2110069

If you have questions about this position, please contact:

Human Resources, hr@ccsomo.org, or 417-368-0914

www.ccsomo.org/careers/

Catholic Charities of Southern Missouri is an Equal Opportunity Employer.