Superior Court of California, County of Ventura
Superior Court of California, County of Ventura is hiring: Accounting Technician
Superior Court of California, County of Ventura, Ventura, CA, United States
Salary : $51,464.80 - $66,904.25 Annually
Location : All Ventura County Court Locations, CA
Job Type: Full-Time Regular
Job Number: 2024-1126-Cont-ER
Unit: Fiscal Services
Opening Date: 11/26/2024
General Information
Under general supervision performs responsible accounting support and administrative work in classifying and processing accounting transactions, maintaining and reconciling assigned accounts and compiling, reviewing and verifying data and information to prepare assigned financial and accounting reports.
Distinguishing Characteristics
Accounting Technicians are responsible for performing highly responsible processing, reconciliation, verification, administration and reporting duties in one or more of the following specialized accounting support areas: cash receipts, revenue distribution, processing of claims, trust funds, non-sufficient fund checks and bail/bond and refund processing. Incumbents in this class are expected to perform these functions in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices.
Accounting Technician I is the journey level class in the series. Working under general supervision, incumbents perform routine to moderately difficult tasks associated with the receipt and processing of accounting and financial data. Incumbents typically perform limited interpretation of standard regulations and procedures and research and resolve routine errors/problems without assistance, referring difficult problems to the supervisor.
Accounting Technician II is a more advanced class in the series. Incumbents are typically required to possess and regularly apply broader knowledge and perform a wide variety of difficult and responsible financial/accounting duties which require extensive interpretation and application of policies, procedures and regulations. Incumbents are expected to have a thorough understanding of the interrelationships of internal and external record keeping systems.
Accounting Technician series is distinguished from the Accountant series in that employees in the Accountant series perform more difficult functions, including revenue distribution and reporting responsibilities that require more advanced technical accounting skills and knowledge and command of a wider array of laws, statutes and codes and Court policies and procedures.
Accounting Technician series is also distinguished from the Accountant class series in that incumbents in the latter classes are expected to perform a full range of professional accounting responsibilities.
Educational/Bilingual Incentive
Incumbents may be eligible to receive an educational incentive of either 2.5%, for an associate's degree, 3.5%, for a bachelor's degree, or 5% for a master's degree that is not required to work in the classification. Incumbents may also be eligible for bilingual incentive pay depending upon operational needs and certification skills.
Examples of Duties (With or Without Reasonable Accommodations)
Maintains ledgers, journals, logs, files and other accounting records; extracts, posts, adjusts and reconciles entries from supporting documents and records; classifies and codes accounting documents for proper distribution of expenditures into accounts, responsibility centers, projects or other categories.
Performs a variety of mathematical calculations; computes charges, interest, penalties, refunds and other financial data, verifies totals and extensions; calculates totals and balances accounting documents to ledgers, control totals and other documents.
Monitors revenues, expenditures and appropriations to ensure compliance with established requirements or for other control purposes; verifies accurate distribution of revenue and costs.
Reviews and compares accounting documents for consistency, accuracy and adherence to standard procedural requirements; verifies totals and availability of funds before processing; contacts others to resolve discrepancies and/or obtain clarifying data.
Interprets regulations, procedures and contractual or other legal requirements for the purpose of determining the appropriate procedure/regulation or formula to apply; resolves routine problems without assistance; performs research to resolve errors or identify payments; refers the more difficult problems to the higher level.
Prepares a variety of accounting documents including statements, delinquency notices, purchase orders, requisitions and requests for checks; prepares periodic and special statistical and financial reports; assembles, sorts and tabulates data for inclusion in reports.
Interfaces with the public, vendors and/or other agencies/departments to provide and/or exchange information or explain procedures; may advise others on the accounting records maintained.
Maintains fixed asset records, including recording, monitoring, designating items appropriate for fixed asset status or surplus and monitoring status/location of equipment; maintains equipment service records including monitoring of service contracts.
Balances collections and disbursements; prepares and balances bank deposits.
Acts as control for petty cash or revolving funds; reconciles petty cash or revolving fund accounts; issues funds, or other items with monetary value; receives fees and issues receipts.
May key a variety of accounting documents, memos, letters, statistical reports or other reports incidental to the performance of the general accounting duties.
May have responsibility for inventory, ordering, receipt and distribution of office supplies.
Operates adding machines, calculators and other office equipment. May operate automated accounting systems to perform general accounting duties including entering and accessing data, changing data and basic manipulation of data; may review and correct computer error reports.
Reviews and processes travel claims for accuracy and adherence to standard procedural requirements; and makes travel arrangements for court staff.
Performs other duties as assigned.
Minimum Requirements & Qualifications (With or Without Reasonable Accommodation)
These are entrance requirements to the recruitment process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION/EXPERIENCE:
Accounting Technician I
Education: High School diploma or its equivalent
And
Experience: Any combination of education, training or experience equivalent to two (2) years of administrative accounting or financial experience, which demonstrates the ability to perform basic administrative accounting tasks that are mentioned above.
Experience Substitution*: One year of college level curriculum with emphasis in accounting, finance or a business field, with completion of a minimum of six (6) semester credits or equivalent in accounting, finance or business-related courses may be substituted for one year of the required experience.
Accounting Technician II:
Experience: High School diploma or equivalent
And
Experience: Any combination of education, training or experience equivalent to three (3) years of administrative accounting or financial experience, which demonstrates the ability to perform basic administrative accounting tasks that are mentioned above, or one (1) year experience as an Accounting Technician I with the Superior Court of California, or its equivalent experience and/or education.
Experience Substitution*: One year of college level curriculum with emphasis in accounting, finance, business field, with completion of a minimum of six (6) semester credits or equivalent in accounting, finance or business-related courses may be substituted for one year of the required experience.
For Education Substitution: College level transcripts are required in order for your education to be considered. If your transcripts are not submitted, your application will be screened out and you will not be allowed to continue in the process.
Knowledge, Skills & Abilities
Knowledge of:
Important Recruitment Information
This recruitment will be used to establish a list for regular, fixed term, full time or regular position.
BACKGROUND INVESTIGATION: Candidates will be subject to a thorough background investigation, which may include inquiry into past employment, education, credit, criminal background check with use of fingerprint scan through the California Department of Justice, FBI, as well as civil records check.TO APPLY: Please visit our website at www.ventura.courts.ca.gov to submit an online application.
Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration. APPLICATION EVALUATION- All applications will be reviewed to determine whether or not the stated requirements are met. A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the written examination. Applications will be evaluated and ranked according to criteria that most closely meet the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application, including the supplemental questions. The supplemental question portion of the application is an integral part of the recruitment process and will be used to screen more qualified applicants.WRITTEN EXAMINATION: A job-related online written examination will be administered to test qualifying candidates' knowledge of basic accounting principles, English, grammar, spelling, vocabulary, reading comprehension, filing, proof reading. Candidates must earn a passing score of seventy percent (70%) or higher to qualify for continuation in the recruitment process. Date: TBDSELECTION INTERVIEW: A job related selection interview will be administered to the best qualifying candidates. Date: TBDPERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work with others as a team and follow instructions.
The Court is an Equal Employment Opportunity employer. We do not discriminate based on race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age, or disability.
YOUR BENEFITS AS A VENTURA SUPERIOR COURT EMPLOYEE
Based upon the Memorandum of Understanding Between the Ventura Superior Court and Service Employees International Union (SEIU) LOCAL 721
In addition to your annual salary, Ventura Superior Court offers you an extensive benefits package, including:
FLEXIBLE CASH ALLOWANCE FOR BENEFITS: Employees can allocate the Court's biweekly flexible credit contribution among several benefit options.
14 PAID HOLIDAYS
PAID VACATION
TEXTBOOK AND TUITION
EDUCATIONAL INCENTIVE: Ventura Superior Court may provide up to a 5% incentive pay for educational attainment if not specifically required by your job. You may only receive one form of incentive pay or premium pay and will receive that which provides the greatest incentive.
DEFERRED COMPENSATION PROGRAM: You may choose to contribute to one or both of the County's deferred compensation plans (established under Internal Revenue Code Sections 401(k) and 457). If you participate in the Ventura County sponsored 401(k) plan, the court will match a part of your contribution, on a pay period basis. You must be regularly scheduled to work at least 40 hours each pay period to be eligible to participate in the 401(k) plan. These plans enable you to build long-term savings while deferring current federal and state income taxes. In addition to pre-tax contributions, you are also able to make after-tax contributions through the Roth option available in the 457 plan.
RETIREMENT/SOCIAL SECURITY: Eligible employees of Ventura Superior Court participate in both Ventura County Employees' Retirement Association (VCERA) and Social Security. VCERA is a defined-benefit pension plan that provides a lifetime retirement benefit after being vested and meeting eligibility requirements. Benefits vest after 5 years of service. Employees hired to work less than 64 hours biweekly participate in another retirement plan in lieu of VCERA and Social Security. For information on VCERA membership/retirement, go to:
STATE DISABILITY INSURANCE (SDI): This program provides weekly benefits in the event of short term disability. Premiums are automatically deducted from your pay.
OPTIONAL GROUP LIFE INSURANCE
This Summary is informational only. Information provided here may change due to contract changes/updates.
01
Describe your accounting or bookkeeping experience where you gained the experience required for this position. Include the following:A. Name of Organization(s)B. Your job title(s)C. Years or Months of Experience D. Description of duties performed demonstrating your work experience as they relate to this positionNOTE: Employer(s) where you obtained the experience must be included in the Work Experience section of this application in order to be considered.If you do not have this type of experience, please type "no experience."
02
Have you completed college level Accounting or Finance related classes?
03
If you answered Yes to the previous question, provide the names or titles of accounting or finance related classes or courses you have completed and the number of semester or quarter credits. If no classes were completed, indicate No Accounting or Finance Classes completed in this supplemental question. In order to be considered as part of your qualification(s), your college level education must be included in the education section of your application.
04
If you are using college level accounting or finance classes as part of your qualifications, please submit proof or transcript along with your application. Select from the following if you are submitting proof.
Required Question
Location : All Ventura County Court Locations, CA
Job Type: Full-Time Regular
Job Number: 2024-1126-Cont-ER
Unit: Fiscal Services
Opening Date: 11/26/2024
General Information
Under general supervision performs responsible accounting support and administrative work in classifying and processing accounting transactions, maintaining and reconciling assigned accounts and compiling, reviewing and verifying data and information to prepare assigned financial and accounting reports.
Distinguishing Characteristics
Accounting Technicians are responsible for performing highly responsible processing, reconciliation, verification, administration and reporting duties in one or more of the following specialized accounting support areas: cash receipts, revenue distribution, processing of claims, trust funds, non-sufficient fund checks and bail/bond and refund processing. Incumbents in this class are expected to perform these functions in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices.
Accounting Technician I is the journey level class in the series. Working under general supervision, incumbents perform routine to moderately difficult tasks associated with the receipt and processing of accounting and financial data. Incumbents typically perform limited interpretation of standard regulations and procedures and research and resolve routine errors/problems without assistance, referring difficult problems to the supervisor.
Accounting Technician II is a more advanced class in the series. Incumbents are typically required to possess and regularly apply broader knowledge and perform a wide variety of difficult and responsible financial/accounting duties which require extensive interpretation and application of policies, procedures and regulations. Incumbents are expected to have a thorough understanding of the interrelationships of internal and external record keeping systems.
Accounting Technician series is distinguished from the Accountant series in that employees in the Accountant series perform more difficult functions, including revenue distribution and reporting responsibilities that require more advanced technical accounting skills and knowledge and command of a wider array of laws, statutes and codes and Court policies and procedures.
Accounting Technician series is also distinguished from the Accountant class series in that incumbents in the latter classes are expected to perform a full range of professional accounting responsibilities.
Educational/Bilingual Incentive
Incumbents may be eligible to receive an educational incentive of either 2.5%, for an associate's degree, 3.5%, for a bachelor's degree, or 5% for a master's degree that is not required to work in the classification. Incumbents may also be eligible for bilingual incentive pay depending upon operational needs and certification skills.
Examples of Duties (With or Without Reasonable Accommodations)
Maintains ledgers, journals, logs, files and other accounting records; extracts, posts, adjusts and reconciles entries from supporting documents and records; classifies and codes accounting documents for proper distribution of expenditures into accounts, responsibility centers, projects or other categories.
Performs a variety of mathematical calculations; computes charges, interest, penalties, refunds and other financial data, verifies totals and extensions; calculates totals and balances accounting documents to ledgers, control totals and other documents.
Monitors revenues, expenditures and appropriations to ensure compliance with established requirements or for other control purposes; verifies accurate distribution of revenue and costs.
Reviews and compares accounting documents for consistency, accuracy and adherence to standard procedural requirements; verifies totals and availability of funds before processing; contacts others to resolve discrepancies and/or obtain clarifying data.
Interprets regulations, procedures and contractual or other legal requirements for the purpose of determining the appropriate procedure/regulation or formula to apply; resolves routine problems without assistance; performs research to resolve errors or identify payments; refers the more difficult problems to the higher level.
Prepares a variety of accounting documents including statements, delinquency notices, purchase orders, requisitions and requests for checks; prepares periodic and special statistical and financial reports; assembles, sorts and tabulates data for inclusion in reports.
Interfaces with the public, vendors and/or other agencies/departments to provide and/or exchange information or explain procedures; may advise others on the accounting records maintained.
Maintains fixed asset records, including recording, monitoring, designating items appropriate for fixed asset status or surplus and monitoring status/location of equipment; maintains equipment service records including monitoring of service contracts.
Balances collections and disbursements; prepares and balances bank deposits.
Acts as control for petty cash or revolving funds; reconciles petty cash or revolving fund accounts; issues funds, or other items with monetary value; receives fees and issues receipts.
May key a variety of accounting documents, memos, letters, statistical reports or other reports incidental to the performance of the general accounting duties.
May have responsibility for inventory, ordering, receipt and distribution of office supplies.
Operates adding machines, calculators and other office equipment. May operate automated accounting systems to perform general accounting duties including entering and accessing data, changing data and basic manipulation of data; may review and correct computer error reports.
Reviews and processes travel claims for accuracy and adherence to standard procedural requirements; and makes travel arrangements for court staff.
Performs other duties as assigned.
Minimum Requirements & Qualifications (With or Without Reasonable Accommodation)
These are entrance requirements to the recruitment process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION/EXPERIENCE:
Accounting Technician I
Education: High School diploma or its equivalent
And
Experience: Any combination of education, training or experience equivalent to two (2) years of administrative accounting or financial experience, which demonstrates the ability to perform basic administrative accounting tasks that are mentioned above.
Experience Substitution*: One year of college level curriculum with emphasis in accounting, finance or a business field, with completion of a minimum of six (6) semester credits or equivalent in accounting, finance or business-related courses may be substituted for one year of the required experience.
Accounting Technician II:
Experience: High School diploma or equivalent
And
Experience: Any combination of education, training or experience equivalent to three (3) years of administrative accounting or financial experience, which demonstrates the ability to perform basic administrative accounting tasks that are mentioned above, or one (1) year experience as an Accounting Technician I with the Superior Court of California, or its equivalent experience and/or education.
Experience Substitution*: One year of college level curriculum with emphasis in accounting, finance, business field, with completion of a minimum of six (6) semester credits or equivalent in accounting, finance or business-related courses may be substituted for one year of the required experience.
For Education Substitution: College level transcripts are required in order for your education to be considered. If your transcripts are not submitted, your application will be screened out and you will not be allowed to continue in the process.
Knowledge, Skills & Abilities
Knowledge of:
- Basic accounting practices and procedures.
- Methods, practices, documents and terminology used in processing accounting transactions and in financial recordkeeping.
- General accounting system and associated systems, practices and procedures for processing accounting information and interpreting input and output data.
- Standard office practices and procedures.
- Customer service principles and procedures.
- Operate a computer, calculating machine and other standard office equipment.
- Perform actions that require high attention to detail and application of code, rule and specific procedural requirements.
- Interpret, apply and reach sound decisions in accordance with rules, regulations and department procedures.
- Make calculations and tabulations and review accounting or financial related documents accurately and rapidly.
- Prepare clear and accurate financial records and reports.
- Collect, obtain, evaluate and interpret technical and specialized financial information correctly and explain information accurately and precisely to customers and other agencies.
- Organize, set priorities, take initiative and exercise sound independent judgment within areas of responsibility.
- Understand and follow instructions.
- Carry out duties in accordance with policies, procedures and scope of responsibilities.
- Use tact, discretion and courtesy in dealing with sensitive situations.
- Maintain confidentiality of Court documents and records.
- Communicate with others effectively.
- Establish and maintain effective working relationships with others.
- Frequent use of a personal computer and its peripherals including keyboard, mouse and monitor for extended periods of time.
- May be required to sit for extended periods of time.
- May be required to work in an environment that includes frequent interruptions and simultaneous attention to multiple tasks.
- Requires the use of an automated telephone dialing system with a headset for extended periods of time.
- Frequent hand, fingers and/or wrist motion.
- Minimal reaching at or above shoulder level.
- Ability to work alone or closely with others.
- May require movement through the department for use of a variety of office equipment such as fax machine, copier, etc.
- Minimal bending, stooping, squatting, twisting, reaching, or working on irregular surfaces
- Shared office environment with varying degrees of hot and cold air.
- Shared workstation with varying set up.
- Requires exposure to dust, printer or fax machine toner.
- Requires ability to travel or be transported to other court locations.
- Must be able to traverse indoors and outdoors, over uneven ground and pavement in all types of weather.
- Constant interruptions, with high volume of telephone and personal interaction.
Important Recruitment Information
This recruitment will be used to establish a list for regular, fixed term, full time or regular position.
BACKGROUND INVESTIGATION: Candidates will be subject to a thorough background investigation, which may include inquiry into past employment, education, credit, criminal background check with use of fingerprint scan through the California Department of Justice, FBI, as well as civil records check.TO APPLY: Please visit our website at www.ventura.courts.ca.gov to submit an online application.
Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration. APPLICATION EVALUATION- All applications will be reviewed to determine whether or not the stated requirements are met. A comparative screening will be conducted to determine which of the applicants will be selected for invitation to the written examination. Applications will be evaluated and ranked according to criteria that most closely meet the needs of the department, so it is essential that applicants provide as much detail as possible and answer all parts of the application, including the supplemental questions. The supplemental question portion of the application is an integral part of the recruitment process and will be used to screen more qualified applicants.WRITTEN EXAMINATION: A job-related online written examination will be administered to test qualifying candidates' knowledge of basic accounting principles, English, grammar, spelling, vocabulary, reading comprehension, filing, proof reading. Candidates must earn a passing score of seventy percent (70%) or higher to qualify for continuation in the recruitment process. Date: TBDSELECTION INTERVIEW: A job related selection interview will be administered to the best qualifying candidates. Date: TBDPERSONAL QUALIFICATIONS: All applicants must possess the personal qualifications generally recognized as essential to being an outstanding public employee, including integrity, initiative, dependability, courtesy, good judgment and ability to work with others as a team and follow instructions.
The Court is an Equal Employment Opportunity employer. We do not discriminate based on race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age, or disability.
YOUR BENEFITS AS A VENTURA SUPERIOR COURT EMPLOYEE
Based upon the Memorandum of Understanding Between the Ventura Superior Court and Service Employees International Union (SEIU) LOCAL 721
In addition to your annual salary, Ventura Superior Court offers you an extensive benefits package, including:
FLEXIBLE CASH ALLOWANCE FOR BENEFITS: Employees can allocate the Court's biweekly flexible credit contribution among several benefit options.
- Medical, Dental, and Vision Plans: These plans are available for you and your eligible and applicable dependents to enroll.
- Flexible Spending Accounts: Allows you to set aside a portion of your earnings up to certain IRS allowable amount to be deducted from your pay check before taxes. This in return increase your spending power by reimbursing you for IRS approved dependent care and health care expenses.
- Pre-tax Salary Reduction: Portion of the flexible benefit allowance used to pay for medical, dental or vision is excluded from your taxable earnings.
- Cash Back: Unused portionof the flexible benefit allowance will be added to your biweekly taxable pay, depending on the selection you have made.
14 PAID HOLIDAYS
PAID VACATION
TEXTBOOK AND TUITION
EDUCATIONAL INCENTIVE: Ventura Superior Court may provide up to a 5% incentive pay for educational attainment if not specifically required by your job. You may only receive one form of incentive pay or premium pay and will receive that which provides the greatest incentive.
DEFERRED COMPENSATION PROGRAM: You may choose to contribute to one or both of the County's deferred compensation plans (established under Internal Revenue Code Sections 401(k) and 457). If you participate in the Ventura County sponsored 401(k) plan, the court will match a part of your contribution, on a pay period basis. You must be regularly scheduled to work at least 40 hours each pay period to be eligible to participate in the 401(k) plan. These plans enable you to build long-term savings while deferring current federal and state income taxes. In addition to pre-tax contributions, you are also able to make after-tax contributions through the Roth option available in the 457 plan.
RETIREMENT/SOCIAL SECURITY: Eligible employees of Ventura Superior Court participate in both Ventura County Employees' Retirement Association (VCERA) and Social Security. VCERA is a defined-benefit pension plan that provides a lifetime retirement benefit after being vested and meeting eligibility requirements. Benefits vest after 5 years of service. Employees hired to work less than 64 hours biweekly participate in another retirement plan in lieu of VCERA and Social Security. For information on VCERA membership/retirement, go to:
STATE DISABILITY INSURANCE (SDI): This program provides weekly benefits in the event of short term disability. Premiums are automatically deducted from your pay.
OPTIONAL GROUP LIFE INSURANCE
This Summary is informational only. Information provided here may change due to contract changes/updates.
01
Describe your accounting or bookkeeping experience where you gained the experience required for this position. Include the following:A. Name of Organization(s)B. Your job title(s)C. Years or Months of Experience D. Description of duties performed demonstrating your work experience as they relate to this positionNOTE: Employer(s) where you obtained the experience must be included in the Work Experience section of this application in order to be considered.If you do not have this type of experience, please type "no experience."
02
Have you completed college level Accounting or Finance related classes?
- Yes
- No
03
If you answered Yes to the previous question, provide the names or titles of accounting or finance related classes or courses you have completed and the number of semester or quarter credits. If no classes were completed, indicate No Accounting or Finance Classes completed in this supplemental question. In order to be considered as part of your qualification(s), your college level education must be included in the education section of your application.
04
If you are using college level accounting or finance classes as part of your qualifications, please submit proof or transcript along with your application. Select from the following if you are submitting proof.
- My transcript is submitted with this application.
- I will email my transcript once my application is reviewed and invited to the written exam, according to the instruction in my written examination notice.
- No college Level in Accounting or Finance completed. I qualify based on my work experience.
Required Question