Executive Assistant Job at Robert Half in Minneapolis

Robert Half is seeking a skilled Executive Assistant to support our client's CEO in Minneapolis, MN. This position provides proactive, high-level support by managing the CEO’s schedule, facilitating communication, organizing workflows, and handling strategic projects. Additionally, the role supports the Legal and Human Resources departments with administrative tasks. The ideal candidate will demonstrate exceptional organizational, analytical, and interpersonal skills, maintain strict confidentiality, and exhibit adaptability and initiative. 

Responsibilities:

• Serve as point of contact for the CEO, coordinating communications with both internal and external stakeholders.
• Manage and organize the CEO's calendar, including scheduling of meetings and preparation of necessary materials.
• Handle and process sensitive information with utmost professionalism.
• Assist in the creation of documents, reports, and presentations, and manage strategic projects when required.
• Provide administrative support to the Legal Department, including the preparation of documents, regulatory filings, and the maintenance of corporate records.
• Oversee DocuSign processes and assist in compliance communications and insurance renewals.
• Support HR functions, which include processing of payroll, benefits renewals, and performance evaluations.
• Maintain key dates, assist with database management, and provide general administrative support.
• Coordinate travel arrangements and event planning.
• Prepare meeting materials and create presentations using Microsoft Office Suites.
• Use tools like DocuSign and Microsoft Excel for various administrative tasks.

• Associate or bachelor’s degree in business administration, communications, or a related field is preferred, demonstrating a solid foundation for supporting executive leadership.
• Minimum of 5 years of proven success as an executive assistant or in a similar role supporting multiple C-Suite level executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required. Familiarity with Paylocity a plus.
• Outstanding organizational and time management skills, with a proven track record of managing priorities, meeting deadlines, and maintaining workflow efficiency.
• Superior written and verbal communication skills, with the ability to craft professional correspondence, prepare presentations, and interact confidently with diverse audiences.
• Strong focus on accuracy and quality, ensuring all work outputs meet high standards and contribute to organizational excellence.
• Proven ability to handle sensitive and confidential information with the utmost discretion, maintaining trust and professionalism.
• High level of flexibility and adaptability to shifting priorities, demonstrating resilience in fast-paced, dynamic settings.
• Positive, solution-oriented attitude with the ability to anticipate needs, take initiative, and embrace new challenges to enhance executive and organizational success.