Senior Executive Assistant Job at ParetoHealth in Philadelphia
ParetoHealth, Philadelphia, PA, US
Job Description
We're in this for the greater good at ParetoHealth. Our mission is collective greatness, nothing less will do. Our team is a single force united in the drive to transform employee health benefits.
The company was founded in 2011 to help small and medium-sized businesses fight the rising cost of employee health benefits. We blazed the trail with financing innovations that reduce the risks in self-insurance and deliver significant savings—and we continue to lead with a growing ecosystem of partners and world-class cost control solutions.
But success is measured by more than dollars alone and we measure ours by the good that comes from knowing that every client and all their employees can count on effective, affordable healthcare for years to come.
Position Summary:
Pareto Health is seeking a dynamic, highly organized and responsive Senior Executive Assistant to provide support to our executive leadership team and manage a team of three Executive Assistants. The person in this role must grasp business priorities, proactively anticipate needs, and implement process improvements to enhance the leadership team's efficiency. The Senior EA must demonstrate a high level of professionalism, manage competing priorities in a fast-paced environment, and own calendars and travel schedules for C-Level executives. The ideal candidate should have strong project and people management skills in a team environment and cultivate strong working relationships.
Key Responsibilities:
- Manage complex calendar and scheduling to support teams in multiple time zones
- Manage multi-leg travel itineraries (often frequently changing) for multiple executives at once
- Organize, execute, and assist with team activities (staff meeting agendas, off-sites, and team social events)
- Manage and lead a team of three executive assistants
- Serve as the primary liaison between the executive team and internal/external stakeholders, ensuring clear, timely, and professional communication. Keep track of board meetings, materials, and communication.
- Work closely with the operations team members to track priorities and deliverables across the organization
Required Skills & Qualifications:
- Bachelor's degree preferred, or equivalent experience in a related field.
- Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-level executives in a fast-paced environment.
- 2+ years' experience as a manager
- Demonstrate the flexibility to adapt to constantly changing priorities and circumstances, maintaining composure and effectiveness under intense pressure.
- Take ownership of tasks and responsibilities, anticipating the needs of the executives and acting decisively without the need for prompting.
- Exceptional organizational skills with the ability to multitask and prioritize effectively.
- Experience booking travel on behalf of others.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools and software is a plus.
- Ability to work independently with minimal supervision and as part of a team.
- Strong problem-solving skills and attention to detail.
- Ability to handle sensitive information with the utmost discretion and confidentiality.
- Ability to travel domestically about 15% of the time. Often between office locations or by air to company events.
Pareto Perks:
Pareto offers a competitive compensation package commensurate with skills and experience. In addition, Pareto offers a robust benefits package including Medical (100% employer paid), Dental, Vision, STD/LTD, and employer 401(k) contribution.
What We Live By:
1. Get it Done and Get it Done Right – We crank out work at higher rates and at a higher quality than our peers in the industry. Our ability to do a lot with a little is a driving force behind Pareto Health, one that's made our brand synonymous with class, quality, and extreme competence.
2. Fire in the Belly - We only make time for champions; we only consider those with an inner desire to excel and push things forward. Our team, our partners, our members–everyone in the Pareto Health universe–works hard, learns constantly, improves furiously, and does so with a fire in the belly.
3. See the Field - As you're stuck thinking about tomorrow, we're already on to thinking about next year. Pareto Health embodies a culture of anticipation, perception, and acting with intent. In one-on-ones, in meetings, at a company level, and at an industry level, we're always two steps ahead.
4. For the Greater Good - Our vision extends past the here and now. We're rowing in the same direction toward the common goal of transforming an industry. It's our accountability, teamwork, and responsibility that ensure as we're changing industry tides, we're helping them rise. Now watch as we lift all boats in the process.
Disclosures:
ParetoHealth is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.
California Applicants: See Pareto's CCPA Notice of Collection for California Employees and Applicants for information about how Pareto Captive Services, LLC, Pareto Health, LLC, and Pareto Underwriting Partners, LLC, together with their respective subsidiaries (collectively, "Pareto") collects and uses personal information submitted by employment applicants.