Senior Executive Assistant Job at Platinum Maintenance Se in New York

We are seeking a Senior Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.

Responsibilities:

· Prepare proposals based off salesperson estimates (contract work, cash sales and large projects).

· Correspond with clients on any proposed and accepted work.

· Coordinate bid and executive calendars (Outlook)

· Prepare presentations for proposed large projects (Microsoft Word, Excel and Power Point).

· Prepare bid proposals for large projects

· Create reports based off estimates on large projects.

· Track proposed and accepted work, follow up with clients if need be.

· Coordinate with operations/sales on accepted work.

· Create necessary reports on weekly/monthly/annual sales.

· Review current and new contracts

· Evaluate profit/losses on onetime and contract work

· Track daily cash sales work completed

· Track daily cash sales work billed.

· Manage certificates of insurance for all locations.

· Prepare credit memos.

· Make travel arrangements

· Personal assistant duties

· Respond to all management inquiries within business day

Qualifications:

• Previous experience as an executive secretary, administrative assistant, or in other related fields
• Strong organizational skills
• Ability to prioritize and multitask
• Strong attention to detail