Mack & Associates, Ltd. is hiring: Executive Assistant in Chicago

A leading law firm in Chicago is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to one of its distinguished Partners. This is an exciting opportunity for a proactive, detail-oriented professional to join a prestigious organization and play a pivotal role in ensuring seamless daily operations for a high-performing legal executive. This role offers a competitive salary of up to $85-95k, commensurate with experience.

Key Responsibilities of the Executive Assistant:

• Coordinate and maintain Partner’s schedule, including meetings, and travel arrangements.
• Draft, proofread, and finalize correspondence, legal documents, and presentations with a high degree of accuracy and professionalism.
• Serve as a point of contact for clients, managing inquiries and ensuring exceptional service.
• Prepare agendas, materials, and meeting minutes, ensuring the Partner is well-prepared for all engagements.
• Organize and maintain legal files, ensuring compliance with confidentiality standards and firm policies.
• Handle expense reports, vendor invoices, and billing support.
• Perform other tasks as needed, including research assistance, event coordination, and special projects.

Qualifications of the Executive Assistant:

• Minimum of 5 years as an Executive Assistant, preferably in a law firm or professional services environment.
• Bachelor’s degree.
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with legal billing software is a plus.

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