Executive Assistant Job at Highspeed Staffing Inc in Houston

About the job Executive Assistant

Job Title: Executive Assistant

Location: Houston, TX

Job Type: Full-Time

Salary: DOE

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the senior leadership team at our prestigious law firm. The ideal candidate will possess excellent communication skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role is crucial in ensuring the smooth operation of the executive office, providing comprehensive administrative support, and acting as a liaison between the executive team and internal/external stakeholders.

Key Responsibilities:

• Administrative Support:
• Manage and maintain executives schedules, including appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Handle incoming and outgoing communications on behalf of the executive team, ensuring timely and accurate responses.

Project Management:

• Assist with the planning and execution of special projects and events.
• Monitor and report on project progress, providing updates to the executive team.
• Coordinate with various departments to ensure project deadlines are met.
• Client and Stakeholder Relations:
• Serve as the primary point of contact for internal and external stakeholders.
• Handle confidential and sensitive information with discretion.
• Facilitate communication between the executive team and clients, partners, and other stakeholders.

Financial Administration:

• Assist with budget preparation and expense tracking.
• Process invoices, expense reports, and reimbursements.
• Liaise with the finance department to ensure accurate financial record-keeping.

Qualifications:

• Bachelors degree in Business Administration, Law, or a related field preferred.
• Minimum of 2 years of experience as an executive assistant, preferably in a law firm or legal environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with legal software.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with integrity and professionalism.
• Proven ability to work independently and as part of a team.
• High level of attention to detail and accuracy.
• Flexibility to adapt to changing priorities and deadlines.

Preferred Skills:

• Knowledge of legal terminology and processes.
• Experience with project management software.
• Proficiency in other languages.