Executive Assistant Job at Zinda Law Group, PLLC in Austin

Zinda Law Group, a prestigious personal injury law firm is looking for an Executive Assistant to join our team.

**This role is based in our Austin, TX office full-time**

About Us:

At Zinda Law Group, we're not just a law firm; we're a dynamic force driven by skill, compassion, and an unwavering commitment to making a real difference in people's lives. What sets us apart? We're not afraid to challenge the status quo. We thrive on innovation and leverage cutting-edge technology to redefine the legal landscape.

The Executive Assistant plays a pivotal role in providing high-level administrative support to executives, ensuring smooth operations within the organization. This position requires a blend of exceptional organizational skills, discretion, and the ability to handle a wide range of tasks efficiently and effectively. The Executive Assistant serves as a primary point of contact, both internally and externally, for the executive team, facilitating communication, managing schedules, and coordinating various activities.

Responsibilities:

• Managing a diverse range of administrative tasks for the Executive Team including: managing a busy calendar of appointments; drafting confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Coordinating schedules to ensure calendars are followed and respected
• Acting as a "gatekeeper" to the Executive Team by creating win-win situations for direct access to the Executive Team’s time and offices
• Researching, prioritizing, and following up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
• Attending meetings and taking and distributing meeting minutes
• Acting as a point of contact between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Informing Executive Team of key upcoming commitments and responsibilities and following up appropriately
• Managing a variety of special projects for the Executive Team
• Prioritizes conflicting needs and handling matters expeditiously and proactively

Qualifications:

• Bachelor's degree required
• 3+ years' experience working as an Executive Assistant, ideally supporting a Partner or C-level Executive
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills
• Expert-level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Technically savvy, including proficiency in Microsoft Office

Benefits:

• Paid time off (20 days) and 12 paid holidays
• Medical, vision & dental insurance (100% of Base medical plan covered by the firm)
• Simple IRA with up to 3% company match
• Opportunities for ongoing training and mentoring by our outstanding team
• Opportunities to advance and grow within the firm

Our core principles are:

1. Excellence Always
2. Only the Best
3. Failure is Not an Option
4. We Outwork Our Opponents
5. We All Take Out the Trash
6. Run the Firm Like a Business