Vensure Employer Solutions is hiring: Executive Assistant in Houston

Job Title: Executive Assistant (Bilingual Spanish/English)

Location: Houston, TX

Job Type: Full-time

Our client is an industry leader in Specialty Minerals for Animal Feed Additives, Oil & Gas, and other industrial applications.

Responsibilities:

• Executive Support:
• Provide direct assistance to executives by managing schedules, appointments, and travel arrangements.
• Handle correspondence and communications in both Spanish and English.
• QuickBooks and Accounting:
• Assist with bookkeeping tasks, including managing QuickBooks for expense tracking, invoicing, and financial records.
• Help prepare basic financial reports and ensure accurate documentation of transactions.
• General Marketing Experience (Preferred, not a Requirement):
• Assist with general marketing tasks, such as coordinating campaigns, preparing materials, and managing social media accounts.
• Help maintain the company's online presence by updating websites or marketing collateral.
• Administrative Duties:
• Handle a variety of office-related tasks, including filing, document management, and responding to inquiries.
• Translate documents and communications between Spanish and English as needed.
• Customer and Vendor Relations:
• Liaise with vendors, suppliers, and customers, ensuring clear communication in both languages.
• Assist with customer inquiries, especially for Spanish-speaking clients.
• Logistics Coordination:
• Coordinate and manage the logistics of shipments, ensuring smooth delivery operations for domestic and international orders.
• Communicate with suppliers, vendors, and transport companies to track shipments and resolve any logistical issues.
• Ensure compliance with customs regulations, particularly with shipments to/from Mexico and other international locations.

Qualifications:

• Fluent in both Spanish and English (written and verbal).
• Experience with QuickBooks and basic accounting tasks.
• Strong organizational and multitasking abilities.
• General marketing experience is preferred but not required.
• Public Notary License is preferred but not required.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks.
• Detail-oriented with a proactive approach to problem-solving.

Benefits:

• Competitive salary
• Health insurance optional
• 401(k) retirement plan
• Professional development opportunities
• Dynamic and supportive work environment

If you are a bilingual Personal Assistant with accounting experience and a proactive mindset, we encourage you to apply for this role. Join us in contributing to the efficiency and success of our executive team.