Executive Assistant Job at Burnett Specialists in Houston

Job Title: Executive Assistant to the President 

Address: Houston, TX 77041

Salary: $75,000 - $95,000

Type: Direct hire 

Benefits: Medical insurance paid 100% for employee, vision/dental/life insurance offered. 401k with 4% match. PTO/paid holidays 

Hours: 9:00am to 4:30pm. Full time in office

Executive Assistant 

Responsibilities:

• Calendar management

• Domestic travel coordination; flights, hotels, and other accommodations to industry conventions and trade shows including with assisting with tradeshow/event coordination
• Preparing, drafting, and logging meeting materials, agendas, and minutes
• Coordinate meetings; staff meetings, vendor meetings, and client meetings (on-site and off-site)
• Managing of business email inbox; responding to emails, highlighting action items, and prioritizing
• Drafting, redlining, and formatting company documents; contract and company records management
• Event coordination;  company parties, fundraisers and charities that the company is involved with 
• Ad hoc projects and other special projects related to marketing efforts
• Ordering lunch/catering for internal meetings and staff events
• Ordering office supplies and kitchen supplies; stocking areas as needed
• Expense reporting, credit card reconciliation, tracking receipts
• Performing market and pricing research
• Drafting and sending out company memos
• Assisting with personal support; personal errands and some personal scheduling 

Required Skills/Qualifications:

• Bachelor's degree (preferred, not required) 
• Proficient in Microsoft Office Suite
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Ability to maintain confidentiality
• Ability to work well in a fast paced environment

Physical Requirement:

• Position requires ability to lift up to 30 pounds