Executive Assistant Job at Lawrence Group People, LLC in Saint Louis

Elevate your career by becoming the Executive Assistant to the CEO of our dynamic three-entity enterprise. In this pivotal role, you’ll be the trusted partner to a visionary leader, seamlessly managing enterprise-wide travel logistics for our vibrant teams. Your exceptional communication skills, meticulous attention to detail, and ability to juggle priorities will be instrumental in driving the smooth operation of our diverse businesses. Join us and play a key role in shaping efficiency and supporting strategic goals across our innovative organization.

This position will adhere to the enterprise’s core values:

Legendary: We strive to be legendary, from the service we provide to our impact on the community.

Innovation: We’re driven by ideas and creativity. We take calculated risks and embrace opportunities.

Growth: We seek sustainable growth for our clients, our organization, and our employees.

Heart: We lead with heart. We celebrate, appreciate and care for each other.

Trust: We rely on trust to pursue excellence. We speak honestly, act transparently and honor our commitments.

Responsibilities include, but are not limited to:

Executive Support:

• Provides overall administrative support to the CEO.
• Serve as a primary point of contact between the CEO and internal/external stakeholders, handling communications with discretion and professionalism.
• Manage the CEO’s voicemail, email and calendar, including scheduling, confirming, and prioritizing appointments to align with strategic objectives.
• Coordinate and prepare meeting materials, agendas, and presentations for CEO meetings, ensuring thorough follow-up on action items.
• Draft, proofread, and edit correspondence, reports, and documents on behalf of the CEO.
• Conduct research and gather information for reports, presentations, and special projects as directed by the CEO.
• Handle confidential and sensitive information with discretion.

Travel Coordination:

• Oversee enterprise-wide travel logistics, including flights, accommodations, transportation, and itinerary planning for executives and team members.
• Ensure that all travel arrangements align with budgetary guidelines and company policies.
• Work closely with the CEO and other stakeholders to anticipate and respond to travel needs, changes, or unexpected issues.
• Maintain and update travel records, documentation, and expense reports.
• Identify and implement improvements in travel coordination processes to enhance efficiency and cost-effectiveness.

Administrative Duties:

• Collaborate with team members to organize, maintain, and update files and records, ensuring they are accessible and aligned with company policies.
• Partner with colleagues to support general office management responsibilities, including coordinating company events and building relationships with vendors.
• Contribute to the planning and execution of special projects, company events, and other team initiatives, fostering a sense of shared ownership and purpose.
• Act as a dependable resource for executives and staff, providing administrative support to enhance team efficiency and achieve collective goals.

Qualifications:

Education/Experience:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred but not required. 5+ years as an Executive Assistant, Office Manager, or in a similar administrative role, preferably in a high-paced corporate environment; or a combination of education and experience.

Skills:

• Strong organizational and time-management abilities, with a keen eye for detail.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
• Familiarity with travel management software or services is a plus.
• Ability to handle multiple priorities and adapt to changing demands with professionalism.
• Discretion in handling confidential information and sensitive issues.

Key Competencies:

• Proactive Problem Solver: Anticipates the needs of the CEO and team, addresses challenges, and implements effective solutions.
• Relationship Builder: Cultivates positive relationships with internal and external stakeholders and demonstrates emotional intelligence in interactions.
• Detail-Oriented: Ensures accuracy and thoroughness in all tasks, particularly when coordinating complex travel schedules and preparing documents.
• Resourceful: Adapts to new tasks or changes in priorities while maintaining a high standard of quality and productivity.