Executive Assistant Job at Kim Fowlkes & The Lifestyle Homes Team in Danvill

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and to deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! 

Executive Assistant needed for a top-ranking Real Estate Team in the VA area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:

• Salary Range: $45,000 - $55,000
• Per Transaction Bonus Starting After 90 days
• Paid Time Off (PTO)
• Stipend Benefits
• 3% matching retirement after 6 months of employment

$45,000 - $55,000 Expected First Year Earnings

Listing Manager (Listing to Contract)

• Oversee all aspects of seller transactions from initial contact to executed purchase agreement.
• Prepare pre-listing presentations, listing agreements, disclosures, comparative market analysis, and property profiles.
• Consult with sellers on property photos, staging, repairs, cleaning, signage, lockbox, access requirements, and marketing activities.
• Obtain all necessary signatures on listing agreements, disclosures, and other required documentation.
• Coordinate showings and gather feedback from agents.
• Provide weekly feedback to sellers regarding showings and marketing efforts.
• Organize and follow up on public and broker open houses.
• Collect and deliver EMDs to title companies as needed.
• Input listing information into MLS and marketing websites, updating as necessary.
• Submit documentation to the office broker for file compliance.
• Enter all relevant information into the client database and transaction management systems.

Transaction Coordinator (Contract to Closing)

• Oversee all buyer and seller transactions from executed purchase agreement to closing.
• Coordinate title, escrow, mortgage loan, and appraisal processes.
• Schedule inspections, assist in repair negotiations (if licensed), and ensure repairs are completed.
• Maintain regular communication with clients, agents, title officers, and lenders.
• Submit all necessary documents to the office broker for compliance.
• Create opportunities for team members in KW Command.
• Coordinate moving schedules and possession timelines.
• Schedule and manage the closing process.
• Input client information into the database system.
• Schedule follow-up calls (30, 90, and 120 days) to provide home improvement recommendations and request referrals.
• Ensure "white glove" service for all clients.

Marketing Director

• Manage the client database system.
• Prepare buyer and seller consultation packages.
• Coordinate the preparation of listing and open house flyers, graphics, signage, and other marketing materials.
• Update agent and KW office websites, blogs, and online listings.
• Assist in creating and distributing monthly team newsletters.
• Enhance the agent’s and office’s social media presence.
• Track and manage inbound leads from websites, social media, and other sources.
• Organize client and vendor appreciation events.
• Collect client testimonials for websites, social media, and marketing purposes.
• Implement agent and property marketing videos on websites, blogs, social media, and email campaigns.

Administrative Manager

• Oversee all aspects of administrative functions for the agent’s business.
• Create and manage systems for sellers, buyers, client database management, lead generation tracking, and office administration.
• Maintain agent financial systems including P&L statements, bill payments, budgets, and bank accounts.
• Answer office phone calls with energy and professionalism.
• Manage purchasing of office equipment, marketing materials, and other business-related supplies.
• Create and update business operation manuals, job descriptions, and employment contracts.
• Lead recruiting, hiring, training, and managing of future administrative hires.
• Hold agents accountable for agreed-upon lead-generation activities.
• Ensure agents focus on listing properties, showing properties, negotiating contracts, and lead generation.

• Outstanding organization.
• Strong attention to detail.
• Tech savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly.
• Able to multitask and prioritize daily workload - can work on multiple projects at once.
• Able to work independently to support a team and appropriately manage time.
• Effective interpersonal skills, including superior oral and written communication skills.
• Strong problem-solving abilities.
• Discretion and confidentiality.
• Customer service focus.
• College degree and social media experience preferred.
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse).
• Comfortable handling strong personalities.
• Must be thorough and Love to-do lists.
• This person must have a Can and Will Do attitude. This person will do anything and everything they need to in order to free their Agents up to sell.

Kim Fowlkes is the passionate leader behind the Lifestyle Homes Team, a dedicated group committed to providing exceptional real estate services. With years of experience and a keen understanding of the market, Kim has built a reputation for her unwavering commitment to clients and her ability to make the buying and selling process as seamless as possible. Her leadership is grounded in strong values of customer care, integrity, and a deep connection to the communities she serves.

The Lifestyle Homes Team stands out by delivering a personalized "white glove" service experience for every client, ensuring that each transaction is handled with the utmost attention to detail and care. Joining this team means being part of a high-performing, supportive environment that values collaboration, innovation, and the continuous pursuit of excellence in real estate.