Executive Assistant Job at DailyMail.com in New York

About the Role:

Daily Mail is looking for an exceptional candidate to join its New York Based office in Manhattan. They will have the specific charge and accountability to manage and deliver administrative support to Vice Chairman of operational, tactical and strategic necessity. This person will provide leverage, and work to make time, information and decision making more effective and efficient at every level.This position requires one to act as an administrative champion and demonstrate excellence in established company governance with international experience.

Major Responsibilities

• Manage, assess and respond to all inquiries directed to the Vice Chairman and determine the proper course of action and priority. Vetting requests for time and heavy calendar management. Act as an extension of the Vice Chairman as an information funnel, filter, and facilitator with internal direct departmental reports, and external stakeholders.
• Plan, manage, and triage domestic and international travel on behalf of the Vice Chairman while considering cost, need, and effectiveness at all levels.
• Establish, nurture and build relationships with those who support the Senior Leadership Team and their EA/PA network.
• Compile analyses, projections, historical data and other additional content to support presentation materials in Quarterly/ Annual board meetings or otherwise assigned meetings for dmg media.
• Prepare Word documents, memos, Excel reports, PowerPoint presentations and other communications of the highest quality in order to uphold the companys standards and reputation.
• Lead and build upon the operations of the US offices by creating, managing and auditing operational systems for visitors, and office management
• Represent the Vice Chairman of DailyMail.com as a liaison between employees and external clients for all matters
• Compile expenses using Concur and make sure all accounts are reconciled by month end
• Manage incoming inquiries for conference room availability for all employees
• Distribute meeting materials to all appropriate parties prior to meetings
• Assisting with client events for campaigns, trade PR/marketing/client entertaining and internal team events.
• Manage business payables, processing, and commercial contracts.
• Conduct industry/ trade research as assigned

Skills & Experience Requirements:

• Experience working in a fast moving- international media or AdTech industry is ideal
• Ability to work independently as well as with multiple departments
• Highly organized with the ability to multi-task and manage time efficiently
• Excellent time management skills, punctual and a strong ability to prioritize
• Strong attention to detail
• Professional communication skills and telephone manner.
• Adaptable, committed, and commercially aware.
• Able to cope with a fast-paced and demanding work environment.
• Calm and focused under pressure in difficult situations
• Acts with integrity when dealing with sensitive and confidential information
• Excellent written and verbal communication skills are important, as are strong people skills, and the ability to interact with people on all levels
• Tech savvy and proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel)