Executive Assistant Job at Silver Ventures, Inc. in San Antonio

Silver Ventures, Inc. continuously transforms San Antonio through repeatedly reinventing shared experiences of food and learning to ensure the continued celebration of life and the well-being of our children.

Provide executive level one-on-one support and assistance to the Chief Marketing Officer (CMO). The Executive Assistant is the thought partner in strategic prioritization and will assist the CMO in leveraging his/her time by representing him/her in communications where possible and manage incoming requests independently in close coordination with the CMO.

*on-site position*

Essential Functions

• Maintain CMO calendar, coordinate key meetings and calls for CMO, coordinate CMO travel, process CMO expense reports.
• Identifying accountabilities and by-when dates/deadlines that support the CMO’s commitments, both internally and externally.
• Prepare daily preview for CMO, including upcoming calendar appointments, documents for meetings and daily deliverables.
• Prepares agendas and meeting plans, slide decks and necessary meeting follow-ups for the CMO.
• Produce, edit, and complete first drafts for written communications to both internal and external stakeholders.
• Independently screen and process incoming requests for the CMO.
• Research, prioritize and follow up on incoming issues and concerns addressed to the CMO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Be an extension of the CMO for the Marketing Team and within Silver Ventures, including Board Meetings, Operational Reviews, LT Meetings, etc.
• Understanding of key business metrics, including budget and organization of business materials.
• Project Management of key business initiatives.
• Schedule key Marketing Team meetings and 1-2 annual offsites.

Required Education and Experience

Bachelor’s degree required

Five (5) years providing C-level executive administrative support

Intermediate to Advanced skills - Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)

Project management software (Asana, Monday, etc.)

Prior experience managing multiple business entities and boards a plus